Explanation
Background: This ordinance authorizes the Public Safety Director, on behalf of the Division of Fire, to enter into contract for preventative maintenance and repair of LUCAS Compression Devices and Stair Chairs for use in emergency medical service (EMS) operations. This ordinance also authorizes a waiver of the competitive bidding provisions of the Columbus City Codes. Stryker LUCAS Compression devices are standardized in use during Emergency Services deployed by the Division of Fire, making it impractical to bid given Stryker is the sole distributor for this proprietary equipment. As the Division of Fire has standardized on the Stryker LUCAS Compression Devices and Stair Chairs, it is critical that the Division be able to maintain a reliable maintenance and service contract of this equipment. The term of this contract is for three (3) years with the option of two (2) additional one (1) year renewal terms by mutual agreement and approval by City Council. The cost for each year for a term of five (5) years has been negotiated and fixed as $31,688.00 per year. Funding for this contract will be encumbered on a year-to-year basis contingent upon the appropriation of City Council and certification of funds by the City Auditor.
Bid Waiver Justification: The Division of Fire has the ability to purchase directly from Stryker Sales Corporation LLC for Stryker LUCAS Compression Devices, Stair Chairs, preventative services and maintenance. This eliminates any mark-up from distributors ensuring the lowest available price on Stryker products.
Contract Compliance: Stryker Sales Corporation LLC (FID #38-2902424 / Vendor #030281)
Emergency Designation: Emergency action is requested as funds for the EMS services, compression devices, and stair chairs are needed to keep equipment exceeding working order at adequate levels to avoid potential supply chain issues which could hinder the Fire Division's EMS response abilities, and to establish a preventative maintenance agreement that ensures all EMS emergency response equipment is maintained and thus will operate at peak levels.
FISCAL IMPACT: This ordinance authorizes the expenditure of $31,688.00 from the Division of Fire's general fund operating budget to establish preventative maintenance agreement for compression device and stair chair consumable supplies with Stryker Sales Corporation. For these services, the Division of Fire spent approximately $57,925.75 for these maintenance contracts and supplies in 2025, 2024 and 2023.
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Fire to enter into preventative maintenance agreements with Stryker Sales Corporation LLC; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the contract as multi-year and renewable; to authorize the expenditure of $31,688.00 from the General Fund for Year One; and to declare an emergency. ($31,688.00)
Body
WHEREAS, there is a need within the Division of Fire to enter into preventative maintenance agreements with Stryker Sales Corporation LLC for the maintenance and repair of Stryker Stair Chairs and LUCAS Devices; and,
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Fire, to enter into contract with Stryker Sales Corporation LLC for preventative maintenance and repair services, respectively; and,
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 to purchase said consumables directly from Stryker Sales Corporation LLC in order to receive the best possible pricing; and,
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with Stryker Sales Corporation LLC for three (3) years with the option of two (2) additional one (1) year renewals annual renewals thereafter by mutual agreement and approval of City Council; and
WHEREAS, it is necessary to authorize a contract and expenditure of $31,688.00 from the General Fund for year one of the agreement; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management, and Director of Public Safety, to enter into contracts with Stryker Sales Corporation LLC to establish preventative services and maintenance of Stryker Stair Chairs and LUCAS Devices for said equipment, respectively, in order to maintain adequate levels of such usable equipment to avoid potential supply chain issues which could hinder the Fire Division's EMS response abilities, all for the immediate preservation of the public health, property, safety, and welfare of the public; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and is hereby authorized to enter into a contract for preventative maintenance and repair services for Stryker Stair Chairs and LUCAS Devices with Stryker Sales Corporation LLC on behalf of the Division of Fire.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $31,688.00, or so much thereof as is necessary, is hereby authorized from the Division of Fire's General Operating Fund Budget, as per the accounting codes attached to this ordinance.
SECTION 4. That this Council finds it to be in the best interests of the City to waive the relevant provisions of Chapter 329 of City Code relating to Competitive bidding for this purchase.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.