Explanation
This ordinance will authorize the Director of Columbus Recreation and Parks Department to exercise an option to renew the contract for year two (2) and add funding in the amount of $370,000.00. The first year of the three-year term was authorized by Ordinance 0921-2025.
Background: This ordinance is to authorize the Director of Recreation and Parks to exercise an option to renew the contract for year two (2) and add funding in the amount of $370,000.00, with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Events
Class Acts Columbus, Inc. will provide professional services to the Office of Special Events as the talent booking and fiscal agent for events produced by the Office of Special Events. Services include securing artists and coordination of performance, travel and production arrangements, processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus, Inc. will collect vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by the Recreation and Parks Department. Class Acts Columbus, Inc. will maintain financial records pertaining to all transactions in accordance with Columbus City Code Section 321.11. Class Act Columbus, Inc. will hold a Surety Bond in the amount of $100,000.00 and Certificate of Insurance, as required by the City.
The maximum amount to be paid under any purchase order associated with this Contract shall not exceed $370,000.00 unless additional funds are appropriated and authorized. Payment will be made to Class Acts Columbus, Inc. upon receipt of proof of payment and invoice for services rendered.
Contract term will commence on June 1st, 2026.
1.1 The amount of additional funds to be expended: The total amount of additional funds needed for this contract is $370,000. Original contract approved in Ordinance 0921-2025. Total contract amount, including this amount, is $815,000.
1.2 Reasons additional goods/services could not be foreseen: The need for additional funds were expected and approved at the time of the initial contract, Ordinance 0921-2025.
1.3 Reason other procurement processes are not used: Procurement was completed by the posting of RFQ029670 on Vendor Services on February 21, 2025, and the authorization of Ordinance 0921-2025.
1.4 How cost of modification was determined: The cost is based upon estimated requirements for 2026 at rates established in the existing contract, approved in Ordinance 0921-2025.
Principal Parties:
Class Acts Columbus, Inc. dba Class Acts Entertainment.
1177 W. Third Ave.
Columbus, OH 43212 USA
Paul Hoy, (614) 358-2041
Contract Compliance Number 005110
Benefits to the Public: The Columbus community will be offered cultural, recreational and family-oriented programs. The events provide positive social and economic impact for the community. Programs provide employment opportunities for artists, production personnel, vendors and various contracted service providers. This agreement will enable the presentation of local, regional and international artists in parks throughout the City of Columbus.
Area(s) Affected: Citywide (99)
Master Plan Relation: This contract will support the mission of the Recreation and Parks Master Plan to improve efficiency and performance.
Fiscal Impact: $370,000.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285, to meet the financial obligations of this contract. ($370,000.00)
Title
To authorize the Director of Recreation and Parks to exercise an option to renew the contract for year two (2) and add funding in the amount of $370,000.00, with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Events; to authorize the expenditure of $370,000.00 from the Recreation and Parks Operating Fund. ($370,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to exercise an option to renew the contract for year two (2) and add funding in the amount of $370,000.00, with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Events; and
WHEREAS, it is necessary to authorize the expenditure of $370,000.00 from the Recreation and Parks Operating Fund 2285; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to exercise an option to renew the contract for year two (2) and add funding in the amount of $370,000.00, with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Events.
SECTION 2. That the expenditure of $370,000.00 or so much thereof as may be needed, is hereby authorized in Recreation & Parks Operating Fund 2285, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized per the accounting codes in the attachment to this ordinance
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.