Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Signal Controller Equipment for the Department of Public Service, Division of Traffic Management. The term of the proposed option contracts will be through May 31, 2017 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005441. These materials will be used for roadway traffic signals throughout the city. The Purchasing Office opened formal bids on June 19, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005441). Fifty-seven (57) were solicted (55-MAJ, 1-F1, 1-MBR). Two bids were received.
The Purchasing Office is recommending award of two contracts to the lowest, responsive bidders:
Path Master, Inc. CC#341233777, Expiration: 4/15/16. Estimated Annual Expenditure: $100,000.00
Peek Traffic Corporation, CC#200348594, Expiration: 6/16/16. Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Traffic Signal Controller Equipment will not be available and the efforts of the Department of Public Service to continue with traffic signal installations and maintenance would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Traffic Signal Controller Equipment from Path Master, Inc. and Peek Traffic Corporation; to authorize the expenditure of two dollars to establish these contracts from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Department of Public Service has a need for Traffic Signal Controller Equipment for traffic signal installations and maintenance projects; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 19, 2014 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing effective option contracts for the Department of Public Service to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure Traffic Signal Controller Equipment is available and supplied as needed for the Department of Public Service to provide traffic signal installations and maintenance, that its efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into two contracts for the option to purchase Traffic Signal Controller Equipment thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Traffic Signal Controller Equipment for the Department of Public Service for the term ending May 31, 2017 with the option to extend for two additional one year periods in accordance with Solicitation No SA005441 as follows:
Path Master, Inc., Items: 1-10, 18-60, 62-64. Amount $1.00.
Peek Traffic Corporation, Items: 11-17. Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the General Fund; Organization Level 1: 45-01, Fund 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.