Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services, Inc. for the renovation of the plumbing, electrical, and sanitary sewer systems at Fire Station No. 25, 739 West 3rd Avenue. These renovations will require under-slab drainage, plumbing, and electrical revisions to the fire station.
Additionally, this project will include replacement of concrete slabs in the garage to accommodate necessary plumbing upgrades. Sanitary lines that service the showers will be replaced due to corrosion over the years.
Formal bids were solicited and two companies submitted bids on August 29, 2013 as follows (1 *FBE, 0 MBE):
ProCon Professional Construction Services, Inc. $56,985.00
*Bomar Construction Company, Inc. $64,461.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, ProCon Professional Construction Services, Inc.
ProCon Professional Construction Services, Inc. Contract Compliance No. 31-1701026, expiration date May 31, 2014.
Emergency action is requested due to the corrosion and/or degradation over the years and systems must be replaced for property safety and hygiene.
FISCAL IMPACT: The cost of this contract is $56,985.00. Sufficient funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services, Inc. for the renovation of the plumbing, electrical, and sanitary sewer systems at Fire Station 25, to authorize the expenditure of $56,985.00 from the Safety Voted Bond Fund; and to declare an emergency. ($56,985.00)
Body
WHEREAS, formal bids were solicited and two companies submitted bids; and
WHEREAS, ProCon Professional Construction Services, Inc. is the most responsive and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with ProCon Professional Construction Services, Inc. for the renovation of the plumbing, electrical, and sanitary sewer systems at Fire Station 25 due to the corrosion and/or degradation over the years, thereby protecting the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services, Inc. for the renovation of the plumbing, electrical, and sanitary sewer systems at Fire Station 25.
SECTION 2. That the expenditure of $56,985.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 30-04
Fund: 701
Project: 340103-100001
OCA: 711031
Object Level 01: 06
Object Level 03: 6620
Amount: $56,985.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.