Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Carrier Commercial Service, in the amount of $563,058.00 for the replacement of two chillers at the Municipal Court building, 375 South High Street. The renovation will consist of removing two existing chillers and replacing them with two new chillers. The contractor has seventy calendar days upon notification of the award of the contract to complete the project.
Formal proposals were solicited on April 12, 2006. Five firms submitted proposals on April 25, 2006 as follows: (0 MBE, 0 FBE).
Carrier Commercial Service $563,058.00
Farber Corp. $604,400.00
Kirk Williams Co., Inc. $619,000.00
The CD Whitfield Co. $658,422.00
Sauer, Inc. $759,300.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Carrier Commercial Service. Contract Compliance Number 06-0991716, exp. 11/19/2006.
This ordinance also amends the 2005 Capital Improvement Budget and makes a cash transfer within the Facilities Management Capital Improvement Fund.
Emergency action is requested so that the contractor will be able to complete this project before the summer temperatures become extreme.
Fiscal Impact: The Facilities Management Division received $500,000.00 in the 2005 Bond Sale for the Municipal Court chillers project. The remaining $62,152.00 will be transferred from another project.
Title
To amend the 2005 Capital Improvements Budget; to authorize the transfer of cash between projects in the Facilities Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Carrier Commercial Service for the replacement of the chillers at the Municipal Court, to authorize the expenditure of $563,058.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($563,058.00)
Body
WHEREAS, the chillers at the Municipal Court are original to the building, completed in 1979, and
WHEREAS, the chillers have completed their life expectancy and are in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Carrier Commercial Service as the most responsive and responsible bid, and
WHEREAS, it is necessary to transfer cash between projects in the Facilities Management Capital Improvement Fund; and
WHEREAS, it is necessary to amend the 2005 Capital Improvements Budget; and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Carrier Commercial Service for the replacement of the chillers at the Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 45-07|Fund: 733|Project Number 570043|Project Name - Municipal Court Building Renov|Amount $0.00
Dept/Div: 45-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $6,279,159.00
REVISED CIB:
Dept/Div: 45-07|Fund: 733|Project Number 570043|Project Name - Municipal Court Building Renov|Amount $563,058.00
Dept/Div: 45-07|Fund: 733|Project Number 570030Project Name - Facility Renovation|Amount $5,716,101.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $62,152.00
TO:
Dept/Div: 45-07|Fund: 733|Project Number 570043|Project Name - Municipal Court Building Renova|Amount $62,152.00
SECTION 3. That the Finance and Management Director is hereby authorized to contract with Carrier Commercial Service for the replacement of the chillers at the Municipal Court building, 375 South High Street.
SECTION 4. That the expenditure of $563,058.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570043
OCA Code: 450028
Object Level 1: 06
Object Level 3: 6601
Amount: $563,058.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.