Explanation
BACKGROUND: This ordinance authorizes the purchase of ammunition for the Division of Police from Vance’s Law Enforcement in the amount of $137,494.50. The Division of Police requests purchase of ammunition for training and the qualification of police officers. There is a significant lead time for ammunition orders; therefore, orders need to be placed now to ensure sufficient supply for training. The Division of Police has already spent or encumbered $99,938.45 through the use of general funds with Vance's.
Bid Information: The Purchasing Office has set up a universal term contract with Vance’s Law Enforcement for this type of ammunition.
Vance’s Law Enforcement is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No.: Vance’s Law Enforcement certification number CC009245 expires 4/22/2023.
FISCAL IMPACT: This legislation authorizes a total expenditure of $137,494.50 from the General Fund for the purchase of ammunition for the Division of Police from a universal term contract. The Police Division budgeted $457,600.00 in the 2021 General Fund budget for the purchase of ammunition, of which, $99,938.45 has already been spent or encumbered.
Title
To authorize the Finance and Management Director to issue a purchase order and associate all General Budget Reservations to Vance’s Law Enforcement for the purchase of training ammunition for the Division of Police; and to authorize the expenditure of $137,494.50 from the General Fund. ($137,494.50)
Body
WHEREAS, the Purchasing Office has set up a universal term contract with Vance’s Law Enforcement for ammunition; and,
WHEREAS, the Division of Police needs to purchase ammunition for ongoing training and for the necessary qualification of officers; and,
WHEREAS, it has become necessary in the usual daily operation of the Division of Police to authorize this purchase due to the significant lead time associated with the delivery of this type of ammunition in order to ensure ammunition for training and qualification will be at acceptable levels; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order and associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of ammunition from Vance’s Law Enforcement for the Division of Police.
SECTION 2. That the expenditure of $137,494.50, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law