Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Luminaires and Related Components to replenish stock for maintenance and new customer services within the Division of Power. This contract primarily consists of lighting units of one or more lamps (bulbs or tubes that emit light), along with the socket and other parts that hold the lamp in place.
The Purchasing Office advertised and solicited competitive bids for the purchase of Luminaires and Related Components for the Division of Power in accordance with Section 329.06 (SA005577). Seventy (70) vendors were solicited: sixty-six (66) MAJ; one (1) MBR; one (1) AS1 and two (2) M1A. Five (5) MAJ bids were received and opened on September 18, 2014. These bids were evaluated and awards are recommended to the lowest responsive and responsible and best bidders:
The Loeb Electric Company for Items 7, 12, 13, 15, 16, 17, 19, 20, 21, 22, 23, 24, 25, 30, 31, 32, 33, 35 and 36 for a total award amount of $255,175.65.
General Supply and Services, Inc. dba Gexpro for Items 1, 2, 3, 4, 5, 8, 9, 10 and 14 for a total award amount of $72,079.10.
Consolidated Electrical Distributors, Inc. for Items 6, 11, 18, 26, 28, 29 and 34 for a total award amount $56,980.00.
Item #27 will not be awarded because we were unable to verify the manufacturer's part number. This item will be bid informally on an as needed basis.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
The Loeb Electric Company #31-4236750 Exp. 8/13/15
General Supply and Services, Inc. dba Gexpro #20-5021902, Exp 5/16/15
Consolidated Electrical Distributors, Inc. #77-0559191 Exp. 8/4/16
FISCAL IMPACT: There is sufficient budget authority for the purchase of Luminaires and Related Components in the 2014 Electricity Operating Fund budget.
The Division of Power spent $396,101.25 in 2013.
The Division of Power spent $426,426.53 in 2012.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Utilities, to enter into contracts with The Loeb Electric Company, General Supply and Services Inc. dba Gexpro, and Consolidated Electrical Distributors, Inc. for the purchase of Luminaires and Related Components for the Division of Power; and to authorize the expenditure of $384,234.75 from the Electricity Operating Fund. ($384,234.75)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase Luminaires and Related Components to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on September 18, 2014; and
WHEREAS, it is recommended that contracts be awarded to The Loeb Electric Company, General Supply and Services, Inc. dba Gexpro and Consolidated Electrical Distributors, Inc. based upon the lowest, responsive, responsible and best bids; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into contracts to purchase Luminaires and Related Components based on the bids received September 18, 2014, SA005577 to the following companies:
The Loeb Electric Company, 1800 E. Fifth Avenue, Columbus, Ohio 43219, for Items 7, 12, 13, 15, 16, 17, 19, 20, 21, 22, 23, 24, 25, 30, 31, 32, 33, 35 and 36 for a total award amount of $255,175.65.
General Supply and Services, Inc. dba Gexpro, 915 Taylor Road, Suite B, Gahanna, Ohio 43230, for Items 1, 2, 3, 4, 5, 8, 9, 10 and 14 for a total award amount of $72,079.10.
Consolidated Electrical Distributors, Inc., 2101 South High Street, Columbus, Ohio 43207, for Items 6, 11, 18, 26, 28, 29 and 34 for a total award amount $56,980.00.
Item #27 will not be awarded because we were unable to verify the manufacturer's part number. This item will be bid informally on an as needed basis.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $384,234.75 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606764
Object Level Three Code 2208
$384,234.75
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.