Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with various vendors from previously established Universal Term contracts for automotive parts and supplies, specifically oil and tires. These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Glockner Oil Company - CC# 31-1004796 expires 6/26/16
Bob Sumerel Tire Company - CC# 31-0807676 expires 10/9/15
Fiscal Impact: The Fleet Management Division 2015 operating budget contains over $5.6 million for the purchase of automotive parts, supplies, and services. This legislation authorizes an expenditure of $600,000.00 with various vendors to purchase oil and tires for City owned vehicles. This ordinance is contingent on the passage of the 2015 operating budget.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts and supplies, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts and supplies for the Fleet Management Division per the terms and conditions of previously established Universal Term contracts and to authorize the expenditure of $600,000.00 from the Fleet Management Fund for same; and to declare an emergency. ($600,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) Contracts have been established through the formal competitive bidding process of the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive parts and supplies for motorized equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for automotive parts to ensure uninterrupted supply for City vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts for automotive parts (oil and tires), as follows:
Glockner Oil Company - CC#: 31-1004796, expires 6/26/2016; Contract FL005939 expires 6/30/16, expenditure projection: $200,000 (Oil)
Bob Sumerel Tire Company - CC#:31-0807676, expires 10/9/2015; Contract FL005973 expires 9/30/16, expenditure projection: $400,000 (Tires)
SECTION 2. That the sum of $600,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2281
Amount: $200,000.00
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2282
Amount: $400,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.