Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Malcolm Pirnie, Inc. for the Southerly Wastewater Treatment Plant New Headworks project. The Malcolm Pirnie, Inc. modification amount requested under this ordinance is $697,000.00. The contract total including this modification is $18,083,000.00. The proposed contract modification provides funding for preliminary and detailed design services now needed for the decommissioning of the existing headworks facilities. The potential need for this work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff.
B. Contract Compliance No.: 132653703/001 (MAJ) (Expires 04/07/2010)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This legislation authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund and the amendment of the 2008 Capital Improvements Budget to cover the necessary and authorized expenditure of $697,000.00 within the Sanitary Sewer Revenue Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a planned contract modification to the professional engineering services agreement with Malcolm Pirnie, Inc. for the Southerly Wastewater Treatment Plant New Headworks project; to authorize the transfer of $658,000.00 and expenditure of $697,000.00 from within the Sanitary Sewer Revenue Bonds Fund; to amend the 2008 Capital Improvements Budget; and to authorize the expenditure of $697,000.00 within the Sanitary Sewer Revenue Bonds Fund, for the Division of Sewerage and Drainage. ($697,000.00).
Body
WHEREAS, Contract No. CT-18653 was authorized by Ordinance No. 2026-97, as passed by Columbus City Council on July 28, 1997 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with Malcolm Pirnie, Inc. for the Southerly Wastewater Treatment Plant New Headworks Project; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined that it is necessary to modify the subject contract to continue the project; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to approve the aforementioned necessary expenditure from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with Malcolm Pirnie, Inc. for Southerly Wastewater Treatment Plant New Headworks project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. CT-18653 with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Suite 200, Columbus OH 43240-2020, for professional engineering services for the Southerly Wastewater Treatment Plant New Headworks project, in order to provide the professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $658,000.00 within the Sanitary Sewer Revenue Bonds Fund, Fund 665; Obj. Lvl. Three 6678; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650489 | Big Run Sanitary Subtrunk - South of Alkire | 665489 | $658,000.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650352 | SWWTP New Headworks | 665352 | $658,000.00
Section 3. That the 2008 Capital Improvements Budget Ordinance No.0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650489-100000 | Big Run Sanitary Subtrunk - South of Alkire | $1,043,830 | $385,830 | (-$658,000)
650352-100000 | SWWTP New Headworks | $1,539,000 | $2,197,000 | (+$658,000)
Section 4. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05 | Fund 665 | SWWTP New Headworks | Project No. 650352 | Object Level 6678 | OCA Code 665352 | Amount $697,000.00.
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.