Explanation
1. BACKGROUND
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. MORPC's costs for Round 23 are prorated to local jurisdictions based on the total funds ultimately awarded to each jurisdiction.
The Department Public Service, Division of Design and Construction, was awarded a total of $9,499,047.00 for the Arterial Street Rehabilitation - Hilliard Rome Road/Roberts Rd - Westchester Woods Blvd, Roadway Improvements - Emerald Parkway/Tuttle Crossing Blvd - Rings Road, and the Intersection Improvements - Thomas Lane at Olentangy River Road projects. The Division's administrative cost as determined by MORPC is .239385441% of this total, or $22,739.34 and is authorized by this legislation.
2. FISCAL IMPACT
Funds in the amount of $3,893.36 for the cost of the Intersection Improvements - Thomas Lane at Olentangy River Road project will be provided by Ohio Health. These monies will be appropriated and expended within the Thomas Lane Grant in the Local Transportation Improvement Fund. Funding in the amount of $18,845.98 is needed for the cost of the other two projects. This expense can be accommodated by appropriating and transferring funds needed in the amount of $18,845.98 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $18,845.98 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed. These Funds will then be Transferred to, appropriated, and expended from the Local Transportation Improvement Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to authorize this expenditure as soon as possible in order to promote and be consistent with accurate accounting practices.
Title
To authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for staff support services rendered in connection with the State Capital Improvement Program and Local Transportation Improvement Program for the Division of Design and Construction; to authorize and direct the City Auditor to transfer $18,845.98 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $18,845.98 within the Streets and Highways G.O. Bonds Fund; to authorize the transfer of funds between the Streets and Highways G.O. Bonds Fund and the Local Transportation Improvement Fund and to appropriate and expend $22,739.34 from the Local Transportation Improvement Fund for this purpose; and to declare an emergency. ($22,739.34)
Body
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the State Capital Improvement Program and the Local Transportation Improvement Program, Round 24; and
WHEREAS, the cost of these services is assessed as a percentage of funds awarded to the City of Columbus Division of Design and Construction; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to these projects; and
WHEREAS, the City will sell notes or bonds to fund these projects and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the city will issue to finance this project is presently expected not to exceed $18,845.98; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project").
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this expenditure needs to be authorized as soon as possible in order to promote and be consistent with accurate accounting practices; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to make payment of $22,739.34 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, OH 43215 for staff support services rendered in connection with Round 24 of the State Capital Improvement and Local Transportation Improvement Programs for the Division of Design and Construction.
SECTION 2. The sum of $18,845.98 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Streets and Highways G.O. Bonds Fund, No. 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $18,845.98 is hereby appropriated within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div. 59-12, Division of Division of Design and Construction as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 10-5501 / 590046 / $18,845.98
SECTION 5. That the monies appropriated in the foregoing Section 5 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 4 above.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 4, above.
SECTION 8. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $18,845.98 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That the Transfer of monies between the following funds be authorized as follows:
Transfer from:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code
704 / 530161-100000 / Roadway Improvements / 10-5501 / 590046 / $18,845.98
Transfer To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591096-100000 / Hilliard Rome Road / 80-0886 / 591096 / $8,376.11
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591183 / Emerald Parkway / 80-0886 / 591183 / $10,469.87
SECTION 11. That from the unappropriated monies in Fund 763, the Local Transportation Improvement Fund and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $22,739.34 is hereby appropriated as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591096-100000 / Hilliard Rome Road / 06-6600 / 591096 / $8,376.11
763 / 591176 / Thomas Lane Improvements / 06-6600 / 591176 / $3,893.36
Fund / Grant / Grant Name / O.L. 01-03 Codes / Amount
763 / 591183 / Emerald Parkway / 06-6600 / 591183 / $10,469.87
SECTION 12. That for the purposes of making this payment, the expenditure of $22,739.34, or so much thereof as may be necessary, be and hereby is authorized from Fund 763, the Local Transportation Improvement Fund for Dept.-Div. 59-12, Division of Design and Construction as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591096-100000 / Hilliard Rome Road / 06-6631 / 591096 / $8,376.11
763 / 591176 / Thomas Lane Improvements / 06-6631 / 591176 / $3,893.36
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591183 / Emerald Parkway / 06-6600 / 591183 / $10,469.87
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.