Explanation
1. BACKGROUND
This legislation authorizes the City of Columbus to enter into a contract in an amount up to $377,830.62 for the ADA Ramps - South High Street and the Operation SAFEWALKS - South High Street Sidewalks project; to pay construction inspection costs up to $37,784.00 in order to build ADA Ramps and sidewalks on both sides of South High Street between State Route 104 Eastbound Ramp and Obetz Road. These ramps are to be built prior to the ODOT Resurfacing Project FRA-23-5.68.
The expected construction cost of the ADA Ramps portion of the project is $228,753.25 and to pay construction inspection costs up to $22,876.00.
The expected construction cost of the Sidewalk portion of the project is $149,077.37 and to pay construction inspection costs up to $14,908.00.
On October 22, 2007, Columbus City Council adopted the Scioto Southland Area Plan, which identified this stretch of roadway as a priority for pedestrian walkways. In April of 2008, the Mid-Ohio Regional Planning Commission adopted the Franklin County Coordinated Plan. The purpose of this plan is to better coordinate existing transportation services, as well as document existing gaps. This plan gives agencies and local governments in Franklin County access to federal funds that can be used to address gaps in access to transportation, one of which is sidewalk links to transit.
On June 19, 2008, the City was notified that the New Freedom Grant application had been approved for funding. The Operation SAFEWALKS - South High Street Sidewalks project has been awarded a grant in the amount of $233,101.00 by the Federal Transit Authority and Central Ohio Transit Authority.
On September 17, 2008 Ordinance 1307-2008 was passed to enter into a grant agreement with COTA and accept the grant funds.
The sidewalk portion of this project will remove existing barriers for residents at four senior housing facilities and numerous citizens, by providing pedestrian access to transit. There are a number of pedestrian generators within the project limits, including Great Southern Shopping Center, Columbus Health Department, and the South Community Opportunity Center. The project length is approximately 2,600 feet and sidewalk will be built on both sides. The design of the sidewalk project was conducted by city staff, and is being coordinated with the resurfacing portion of this project. The sidewalk and wheelchair ramps will be constructed in advance of the resurfacing project. The addition of sidewalk within these project limits complies with the recommendation of the Pedestrian Thoroughfare Plan. One mile of 5 foot wide sidewalk will be added. 89 ADA ramps will be added or reconstructed. There are 27 bus stops and transit routes within the project limits.
The estimated Notice to Proceed date is October 19, 2009. This project has been given 60 days to complete construction from the notice to proceed date, depending on favorable weather conditions. The project was let by the Office of Support Services and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 6 bids were received on April 22, 2009 (6 majority, 0 minority) and tabulated on April 23, 2009 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
G&G Cement $377.830.62 Columbus, OH Majority
Shelly and Sands, Inc. $408,014.61 Columbus, OH Majority
Decker Construction $468,949.97 Columbus, OH Majority
G. Marchi & Sons $552,009.64 Columbus, OH Majority
At Grade, Inc. $554.815.01 New Dover, OH Majority
Columbus Asphalt $701,035.56 Gahanna, OH Majority
Award is to be made to G&G Cement Contractors, as the lowest, best, most responsive and most responsible bidder.
2. CONTRACT COMPLIANCE:
G&G Cement Contractors' contract compliance number is 262560462 and expires 06/26/2010.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on or around October 19, 2009.
4. FISCAL IMPACT
The estimated cost of construction of this project is $415,614.62. The Department of Public Service has been awarded a grant in the amount of $233,101.00 for up to a maximum of 80% of the cost of construction for the South High Street Sidewalks Project, by the Federal Transit Authority, to be administered through the Central Ohio Transit Authority. The estimated obligation of the City of Columbus for the South High Sidewalks Project is $32,797.08 (20% of the South High Sidewalk project cost which is currently estimated to be $163,985.37) and for the South High ADA Ramp Project is $251,629.25.
Title
To authorize the Director of Public Service to enter into contract with G&G Cement Contractors for the construction of the ADA Ramps - South High Street and the Operation SAFEWALKS - South High Street Sidewalks projects; to amend the 2009 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund and between the Street and Highway Improvement Fund and the Fed-State Highway Engineering Fund; to authorize the expenditure of $251,629.25 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund and $163,985.37 from the Federal State Highway Engineering Fund; and to declare an emergency. ($415,614.62)
Body
WHEREAS, bids were received on April 22, 2009, and tabulated on April 23, 2009, for the ADA Ramps - South High Street and the Operation SAFEWALKS - South High Street Sidewalks projects and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, The Department of Public Service, Division of Mobility Options has been awarded a grant in the amount of $233,101.00 for its Operation SAFEWALKS - South High Street Sidewalks project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that the contract should be awarded immediately so that the work can begin on or around October 19, 2009 without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with G&G Cement Contractors, 2849 Switzer Avenue, Columbus, OH 43219 for the construction of the ADA Ramps - South High Street and the Operation SAFEWALKS - South High Street Sidewalks projects in the amount of $377,830.62, for the Division of Mobility Options in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to $37,784.00.
Section 2. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
440005-100000 / UIRF (Carryover) / $138,328.00 (Carryover) / $37,532.00 (Carryover) / $175,860.00 (Carryover)
530303-100000 / Columbus Housing Initiatives (Carryover) / $23,400.00 (Carryover) / $162,000.00 (Carryover) / $185,400 (Carryover)
590131-100000 / Miscellaneous Development ( Carryover) / $1,324,000.00 (Carryover) / $173.00 (Carryover) / $1,324,173.00 (Carryover)
590415-100000 / Economic & Community Dev. (Carryover) / $925,660.00 (Carryover) / $993.00 (Carryover) / $926,653.00 (Carryover)
Section 3. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended to provide sufficient authority for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
440005-100000 / UIRF (Carryover) / $175,860.00 (Carryover) / ($37,532.00) (Carryover) / $138,328.00 (Carryover)
530303-100000 / Columbus Housing Initiatives (Carryover) / $185,400 (Carryover) / ($162,000.00) (Carryover) / $23,400.00 (Carryover)
590131-100000 / Miscellaneous Development ( Carryover) / $1,324,173.00 (Carryover) / ($173.00) (Carryover) / $1,324,000.00 (Carryover)
590415-100000 / Economic & Community Dev. (Carryover) / $926,653.00 (Carryover) / ($993.00) (Carryover) / $925,660.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $978,822.00 (Carryover) / ($44,516.00) (Carryover) / $934,306.00 (Carryover)
530087-100000 / ADA Ramp Projects (Carryover) / $0.00 (Carryover) / $245,213.00 (Carryover) / $245,213.00 (Carryover)
Section 4. To move cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code /Amount
704 / 440005 / UIRF / 06-6600 / 643015 / $37,531.55
704 / 530161 / Roadway Improvements / 06-6600 / 590121 / $44,515.69
704 / 530303 / Columbus Housing Initiatives / 06-6600 / 591145 / $162,000.00
704 / 590131 / Misc. Developments / 06-6600 / 591132 / 172.67
704 / 590415 / Economic & Community Development / 06-6600 / 591258 / $992.12
Total Transfer To: $245,212.03
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code
704 / 530087 / ADA Ramp Projects / 06-6600 / 704087 / $245,212.03
Section 5. That the Transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161 / Roadway Improvements / 06-6600 / 590010 / $32,797.08
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161 / Roadway Improvements / 10-5501 / 590010 / $32,797.08
Section 6. That the City Auditor be and hereby is authorized to transfer $32,797.08 between The Street and Highway Improvement Fund and the Federal-State Highway Engineering Fund for the Division of Mobility Options Dept.-Div. 59-10, as follows:
TRANSFER FROM:
Fund / Project# / Project / Object Level 01-03 Codes / OCA Code / Amount
766 / 530161 / Roadway Improvements / 10-5501 / 590010 / $32,797.08
TRANSFER TO:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598082 / South High Sidewalks / 80-0886 / 598083 / $32,797.08
Section 7. That from the unappropriated monies in Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $163,985.37 be and hereby is appropriated to Dept.-Div. No. 59-10, Division of Mobility Options as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598082 / South High Sidewalks / 06-6600 / 598083 / $163,985.37
Section 8. That the expenditure of $415,614.62 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, the Federal State Highway Engineering Fund, Fund 765, and the Street & Highway Improvement Fund, Fund 766, for the Department of Public Service, Division of Mobility Options, Dept.-Div. 59-10 as follows:
Fund / Project # / Project / Object Level Three Codes / OCA Code
766 / 530161 / Roadway Improvements / 06-6631 / 590010 / $6,417.22
704 / 530087 / ADA Ramp Projects / 06-6631 / 704087 / $222,336.03
704 / 530087 / ADA Ramp Projects / 06-6687 / 704087 / $22,876.00
Fund / Grant # / Grant / Object Level Three Codes / OCA Code / Amount
765 / 598082 / South High Sidewalks / 06-6631 / 598083 / $149,077.37
765 / 598082 / South High Sidewalks / 06-6687 / 598083 / $14,908.00
Total: $415,614.62
Section 9. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
Section 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.