Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water & Power to enter into a contract modification with PRIME AE Group, Inc. for construction administration/inspection services for Columbus Water & Power construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
PRIME AE Group, Inc. will perform construction administration/inspection services for Columbus Water & Power Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the 3-year period to include these projects as they go into construction. Projects are located throughout the City of Columbus.
This modification is for PRIME AE Group, Inc. to perform construction administration/ inspection services for the Greenlawn Dam Rehabilitation project CIP 611038-100002 in the amount of $124,248.02.
Planning Area 54-Franklinton and 55-Downtown
1.1. Amount of additional funds to be expended: $124,248.02
Original Contract: $ 993,048.94 (ORD 1138-2026; PO575114 & PO575118)
Modification #1: $ 337,630.08 (ORD 1318-2026; PO579937 & PO579939)
Modification #2: $ 124,248.02 (Current)
Total $1,454,927.04
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 1138-2026 to account for future construction projects being assigned to PRIME AE Group, Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for future construction projects that bid during the three-year (2026-2028) time frame. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between PRIME AE Group, Inc. and Columbus Water & Power project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water Reclamation projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. Most of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3. CONTRACT COMPLIANCE INFORMATION
PRIME AE Group, Inc. contract compliance number is CC-002102 and expires 2/25/2027. PRIME AE Group, Inc.’s certification was in good standing at the time of contract award.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
4. FISCAL IMPACT
Funds are available and appropriated within the Storm Sewer Bond Fund, Fund 6204. for the Construction Administration Services 2026 to 2028 project. A transfer of cash and appropriation within the Storm Sewer Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Columbus Water & Power to enter into a contract modification with PRIME AE Group, Inc. for the Construction Administration/Construction Inspection Services 2026-2028 contract; to authorize a transfer of cash and appropriation between projects within the Storm Sewer Bond Fund; and to expend up to $124,248.02 from the Sanitary Bond Fund for the modification. ($124,248.02)
Body
WHEREAS, PRIME AE Group, Inc. was awarded a contract through the City’s RFP process to perform construction administration/inspection services for Department of Columbus Water & Power construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts; and
WHEREAS, Contract Nos. PO575114 & PO575118 were authorized by Ordinance No. 1135-2026, for the Construction Administration/Construction Inspection Services 2026-2028 Project; and
WHEREAS, a planned contract modification is needed to add additional funds for the Construction Administration/Construction Inspection tasks that need to be performed for the Greenlawn Dam Rehabilitation project; and
WHEREAS, the contract with PRIME AE Group, Inc. will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation between projects within the Storm Sewer Bond Fund, Fund 6204, to align cash and appropriation with the proper project; and
WHEREAS, it has become necessary in the usual daily operation of the Columbus Water & Power to expend funds from the Storm Sewer Bond Fund, Fund 6204, to pay for the construction administration and inspection services PRIME AE Group, Inc. provided under the Construction Administration/Construction Inspection Services 2026-2028 contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of funds within the Storm Sewer Bond Fund, Fund 6204, in an amount up to $124,248.02, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 2. That the expenditure of $124,248.02, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Columbus Water & Power is authorized to enter into a contract modification with PRIME AE Group, 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Columbus Water & Power, in an amount not to exceed $124,248.02.
SECTION 4. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.