Explanation
BACKGROUND:
This ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Lawson Software Americas, Inc. (Federal Identification Number: 41-1251159), whom merged with Lawson Software, Inc. (Federal Identification Number: 20-3469219, and has now changed the company name to Infor (US) Inc. (Federal Identification Number: 20-3469219). This authorized change will reflect a company merger, name change and federal identification number change for all contracts and purchase orders established with Lawson Software Americas, Inc./ Lawson Software, Inc./ to Infor (US) Inc. On July 30, 2012, the City received notification from Infor of the merger of Lawson Software Americas, Inc. into Lawson Software, Inc., effective December 31,2011 and effective July 01, 2012 Lawson Software, Inc. changed its name to Info (US), Inc. ("Infor"). See Info letter attachment. Currently, the City has three open balance purchase orders ( EL007511- $710,024.34 authorized via Ordinance No. 1799-2007; passed by Council November 26, 2007, FL004752 - $9,000.00 authorized via Ordinance No. 1473-2010, and EL012177- $232,647.06 (authorized via Ordinance No. 1631-2011; passed by Council October 24, 2011 under the Lawson contract (now Infor) that requires the fund balances to be assigned new purchase orders to Infor (US) Inc. so that service deliverables can continue and invoices can be paid. Upon passage of this ordinance the purchase orders with Lawson Software Americas, Inc. will be cancelled and new purchase orders will be established with Info (US) Inc
This legislation also authorizes the Director of the Department of Technology to modify the existing contract now being assigned to Infor (US) Inc. that will expire after November 30, 2012 to be extended for an additional one (1) year term, December 1, 2012 through November 30, 2013, for the installation and related services associated with the Central Payroll and Human Resources Information Management System. Without increasing total funding, this contract modification will extend the contract and associated purchase orders ( EL007511, EL012177 and FL004752 to be replaced with new purchase orders) term period to allow for remaining deliverables and services to be performed and any remaining funds from purchase orders to be expended as mutually agreed by both the City of Columbus and Infor, with all other terms and conditions remaining the same. The Department of Technology has a need to extend the existing contract with Infor (US) Inc. for an additional one year term and utilize any remaining funds from during this extended coverage period.
Infor, (US) Inc. finished completing the necessary paperwork to become contract compliant on November 19, 2012.
EMERGENCY DESIGNATION:
Emergency action is requested to allow the contract modification to proceed as scheduled and the assignment/establishment of purchase orders to Infor (US) Inc. before the Auditor's 2012 year end closing deadline.
FISCAL IMPACT:
No additional funding will be required under this ordinance, therefore there is no fiscal impact other than the cancellation of associated purchase orders ( EL007511, EL012177 and FL004752) and new purchase orders established with the same fund balance with Info (US) Inc This ordinance authorizes the modification to extend the contract and purchase orders term period from 12/01/2012 through 11/30/2013 and the assignment of all past, present and future contracts, agreements, and purchase orders done by the City of Columbus with Lawson Software Americas, Inc. (Federal Identification Number: 41-1251159) /Lawson Software, Inc./ to Infor (US) Inc. (Federal Identification Number: 20-3469219).
CONTRACT COMPLIANCE:
Vendor Name: Infor (US) Inc. F.I.D.#/C.C.#: 20 - 3469219 Expiration Date: 11/19/2014
Title
To authorize the assignment of all past, present and future contracts, agreements, purchase orders done by the City of Columbus with Lawson Software Americas, Inc. ./(Federal Identification Number: 41-1251159) merged to Lawson Software, Inc., and now known as Infor (US) Inc. (Federal Identification Number: 20-3469219); to authorize the fund balances on three purchase orders to be assigned to Infor and extend the term period for one additional year and cancel the pre-existing purchase orders with Lawson Software Americas, Inc; to authorize the Director of the Department of Technology to modify the existing contract to extend the term period for one additional year with Infor (US) Inc., for related services associated with the Central Payroll and Human Resources Information Management System; and to declare an emergency. ($0.00)
Body
WHEREAS, this ordinance will authorize the assignment of all past, present and future contracts, agreements, purchase orders done by the City of Columbus with Lawson Software, Inc. (Federal Identification Number: 41-1251159)/Lawson Software Americas, Inc. to Infor (US) Inc. (Federal Identification Number: 20-3469219). This change will reflect a company merger, name change and federal identification number change for all contracts and purchase orders established with Lawson Software, Inc./Lawson Software Americas, Inc. and;
WHEREAS, this ordinance will authorize three purchase orders fund balances ( EL007511- $710,024.34 authorized via Ordinance No. 1799-2007; passed by Council November 26, 2007, FL004752 - $9,000.00 authorized via Ordinance No. 1473-2010, and EL012177- $232,647.06 (authorized via Ordinance No. 1631-2011; passed by Council October 24, 2011 under the Lawson contract (now Infor) to be assigned new purchase orders to Infor (US) Inc. and extend for an additional one (1) year term from December 1, 2012 through November 30, 2013 so that service deliverables can continue and invoices can be paid and upon passage of this ordinance the purchase orders with Lawson Software Americas, Inc. will be cancelled and new purchase orders will be established with Info (US) Inc., and
WHEREAS, this ordinance also authorizes the Director of the Department of Technology to modify the existing contract now assigned to Infor (US) Inc., to be extended for an additional one (1) year term from December 1, 2012 through November 30, 2013 to continue with project deliverables and services to be performed; with all other terms and conditions remaining the same, and;
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is necessary to authorize the assignment of all past, present and future contracts and agreements, and purchase orders with Lawson Software, Inc /(Federal Identification Number: 41-1251159)/ who merged to Lawson Software Americas, Inc. (Federal Identification Number: 20-3469219 and has now changed the company name to Infor (US) Inc. (Federal Identification Number: 20-3469219) therefore requiring the establishment of new purchase orders associated with EL007511, EL012177 & FL004752 and extending the term period for one additional year; and to authorize the Director of the Department of Technology to modify the existing contract to extend the coverage period for an additional one (1) year term, December 1, 2012 through November 30, 2013 and to spend any remaining funds, with all other terms and conditions remaining the same to support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That this ordinance hereby authorizes the assignment of all past, present and future contracts, agreements, and purchase orders by the City of Columbus with Lawson Software Americas, Inc. ./(Federal Identification Number: 41-1251159) merger to Lawson Software, Inc. now known as: to Infor (US) Inc. (Federal Identification Number: 20-3469219 to reflect a company merger, name change and federal identification number change for all contracts and purchase orders and that the fund balances on three purchase orders ( EL007511- $710,024.34, FL004752 - $9,000.00, and EL012177- $232,647.06 be assigned new purchase orders to Infor (US) Inc. to pay for past due, current and future invoices, and extended term period coverage for one year to utilize any remaining funds; and cancel the existing purchase orders with Lawson Software Americas, Inc. That the Director of the Department of Technology is hereby authorized to modify the existing contract with Lawson Software Americas, Inc (now assigned to Infor (US) Inc. to be extended for an additional one (1) year term from December 1, 2012 through November 30, 2013 with all other terms and conditions remaining the same.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.