Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc., in the amount of $115,675.00 for the replacement of the cooling tower and direct digital controls at 1393 East Broad Street. The building is currently leased to the Columbus Compact Association. The current cooling tower is leaking water and chemicals, leading to additional maintenance costs. It can not be repaired and will likely completely fail soon. The duration of the contract is forty calendar days from the contract award date.
Formal proposals were solicited on June 9, 2005, and opened on June 21, 2005. Three bids were received as follows (0 MBE, 1 FBE*):
Gateway Mechanical, Inc. $91,000.00
*General Temperature Control, Inc. $115,675.00
Axiom Mechanical Services $125,835.00
The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, General Temperature Control, Inc. On June 22, 2005, Gateway Mechanical, Inc. submitted a letter to the Facilities Management Division withdrawing their bid, due to an error in addition.
Emergency Action is requested to allow this project to proceed in a timely manner so that the risk of the current cooling tower completely failing is minimized.
Fiscal Impact: The Facilities Management Division budgeted $75,000.00 in the 2004 Capital Improvement Budget for the replacement of the cooling tower at 1393 East Broad Street. The cost of this contract is $115,675.00. The discrepancy is due to the rising costs of metal. The difference will be made up through cost savings or delays in other projects General Temperature Control, Inc. Contract Compliance Number 31-1201236, exp. 01/21/2006.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc. for the replacement of the cooling tower at 1393 East Broad Street; to authorize the expenditure of $115,675.00 from the Facilities Management Capital Improvement Fund; and to declare an emergency. ($115,675.00).
Body
WHEREAS, the cooling tower at 1393 East Broad Street has deteriorated beyond normal serviceability and it is necessary to replace this cooling tower for the safety and health of the occupants of 1393 East Broad Street, and
WHEREAS, Ordinance 2148-2004, passed December 15, 2004, authorized the Facilities Management Division to contract with Advanced Engineering Associates to design a new cooling tower for 1393 East Broad Street, and
WHEREAS, the Facilities Management Division received said design and bid the actual project, recommending General Temperature Control, Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to commence with the replacement of the cooling tower at 1393 East Broad Street to reduce the risk of losing the ability to cool the building, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with General Temperature Control, Inc. for the replacement of the cooling tower at 1393 East Broad Street.
SECTION 2. That the expenditure of $115,675.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $115,675.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.