Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kenmore Construction Co. for the Hap Cremean Water Plant (HCWP) Actuator and High Service Pump (HSP) Monitoring Improvements Project; in an amount up to $3,185,500.00; for Division of Water Capital Improvements Project No. 690286-100003, Contract No. 2094.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Work consists of replacing the existing nine (9) actuators, located at the East and West Valve Vaults; addition of high water alarms at the East and West Valve Vaults; installation of a new vibration monitoring system at Plant A and Plant B, high and low service pumps; modification of Plant A and Plant B control panels; furnishing all labor, materials, equipment, appurtenances, and incidentals required for the work as shown on the drawings and specifications, and other such work as set forth in the Bid Documents.
The Community Planning Area is “99 - Citywide” since the HCWP services several Columbus communities.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Yard valve actuators on the clearwell piping are approximately 30 years old and spare parts are costly and difficult to obtain. New actuators will reduce maintenance costs ad increase reliability. Installation of a vibration monitoring system at the high and low service pumps will improve ability to detect and diagnose problems before major issues occur. The clearwell actuators and the high and low service pumps are integral parts of the water treatment HCWP systems, which supplies potable water to more than half of the greater Columbus area. Potable water is essential to economic growth and development. This is a secure infrastructure facility, therefore there was no community outreach or input in the development of this project. The selected contractor is an environmentally preferable contractor.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one (1) bid on December 16, 2020 from Kenmore Construction Co.
PRE-QUALIFICATION STATUS: Kenmore Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Kenmore’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $3,185,500.00. Their Contract Compliance Number is 34-0802152 (expires 6/8/22, Majority) and their DAX Vendor Account No. is 6456. Additional information regarding this bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kenmore Construction Co.
FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kenmore Construction Co. for the Hap Cremean Water Plant (HCWP) Actuator and High Service Pump (HSP) Monitoring Improvements Project; to authorize a transfer and expenditure up to $3,187,500.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; for the Division of Water; and to authorize an amendment to the 2020 Capital Improvements Budget. ($3,187,500.00)
Body
WHEREAS, one (1) bid for the Hap Cremean Water Plant (HCWP) Actuator and High Service Pump (HSP) Monitoring Improvements Project was received and publicly opened in the offices of the Director of Public Utilities on December 16, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kenmore Construction Co. in the amount of $3,185,500.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Hap Cremean Water Plant Actuator and HSP Monitoring Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Hap Cremean Water Plant Actuator and HSP Monitoring Improvements Project, with Kenmore Construction Co., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a contract for the Hap Cremean Water Plant Actuator and HSP Monitoring Improvements Project with Kenmore Construction Co. (FID #34-0802152), 700 Home Ave., Akron, OH 44310; in an amount up to $3,185,500.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $2,087,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $3,187,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.