Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into GIS Professional Service agreements with Stantec Consulting, Inc. and Woolpert, Inc., each agreement in the amount of $100,000.00, for the Divisions Sewerage and Drainage and Power and Water.
The purpose of these GIS-related agreements include: Data Development and Conversion, Field Data Collection, On-site Staff Augmentation, Needs Assessments and Business Process Analysis, GIS Application Development, and GIS Integration.
2. BID INFORMATION: The selection of the firms providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on April 1, 2011 from Stantec Consulting Services, Inc., Woolpert, Inc., and EMH&T, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the Code. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests awards be made to Stantec Consulting Services, Inc. and Woolpert, Inc.
The Department wishes to award agreements to two different firms in order to negotiate best pricing and to balance project loads and align particular experience and strengths with each firm.
3. CONTRACT COMPLIANCE INFORMATION:
Stantec Consulting Services, Inc.: 11-2167170 (expires 12/17/11, Majority)
Woolpert, Inc.: 20-1391406 (expires 6/17/13, Majority)
Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc. and Woolpert, Inc.
Each agreement will be for a period of 1-year, renewable for 2 additional years, therefore, legislation modifications will be necessary in 2012 and 2013.
4. FISCAL IMPACT: Funding for this project will come from the Divisions of Sewerage and Drainage and Power and Water.
A transfer of funds within the Sanitary Sewer General Obligation Fund, Fund 664 and an amendment to the 2011 Capital Improvements Budget will be necessary.
A transfer of funds within the Water Super Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public to enter into GIS Professional Service agreements with Stantec Consulting, Inc. and Woolpert, Inc.; for the Divisions of Sewerage and Drainage and Power and Water; to authorize the transfer and expenditure of $100,000.00 from the Sanitary Sewer General Obligation Fund; to authorize a transfer and expenditure of $100,000.00 from the Water Super Build America Bonds Fund; and to authorize an amendment to the 2011 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, three technical proposals for GIS Professional Services were received on April 1, 2011; and
WHEREAS, Stantec Consulting Services, Inc. and Woolpert, Inc. were the firms selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, the Department wishes to award agreements to two different firms in order to negotiate best pricing and to balance project loads and align particular experience and strengths with each firm; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sanitary Sewer General Obligation Fund and the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Divisions of Sewerage and Drainage and Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into GIS Professional Services agreements with Stantec Consulting Services, Inc. and Woolpert, Inc., for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into GIS Professional Services agreements with the best, most responsive, and responsible bidders, Stantec Consulting Services, Inc., 1500 Lake Shore Dr., Ste. 100, Columbus, Ohio 43204 and Woolpert, Inc., 2780 Airport Dr., Columbus, Oh 43219; each in the amount of $100,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Director of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $100,000.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Fund, Fund No. 664, as follows:
Project No. | Project Name | OCA Code | Change
650100-100000 | Sanitary Sewer Contingency | 650100 | -$100,000.00
650762-100000 | GIS Professional Services | 664762 | +$100,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer $100,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Super Build America Bonds Fund, Fund No. 610, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
610 | 690494-100002 (carryover) | DRWP New Low Svc. Pumps II | 610494 | -$100,000.00
610 | 452501-100001 (carryover) | GIS Professional Svcs. | 615011 | +$100,000.00
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650100-100000 | Sanitary Sewer Contingency| $1,903,765 | $1,803,765 | -$100,000
650762-100000 | GIS Professional Services | $149,929 | $249,929 | +$100,000
610 | 690494-100002 (carryover) | DRWP New Low Svc. Pumps II | $1,500,000 | $1,400,000 | -$100,000
610 | 452501-100001 (carryover) | GIS Professional Svcs. | $0 | $100,000 | +$100,000
SECTION 5. That for the purpose of paying the cost of the GIS Professional Services agreement with Stantec Consulting Services, Inc., the expenditure of $50,000.00, or as much thereof as may be needed, is hereby authorized as follows: Division of Sewerage and Drainage | Div. No. 60-05 | Sanitary Sewer General Obligation Fund, Fund No. 664| Project 650762-100000 | 664762 | Object Level One 06 | Object Level Three 6686 | Amount: $50,000.00.
SECTION 6. That for the purpose of paying the cost of the GIS Professional Services agreement with Stantec Consulting Services, Inc., the expenditure of $50,000.00, or as much thereof as may be needed, is hereby authorized as follows: Division of Power and Water | Div. No. 60-09 | Water Super Build America Bonds (B.A.B.s) Fund | Fund No. 610 | Project No. 452501-100001 (carryover) | OCA 615011 | Object Level One 06 | Object Level Three 6686 | Amount: $50,000.00.
SECTION 7. That for the purpose of paying the cost of the GIS Professional Services agreement with Woolpert, Inc., the expenditure of $50,000.00, or as much thereof as may be needed, is hereby authorized as follows: Division of Sewerage and Drainage | Div. No. 60-05 | Sanitary Sewer General Obligation Fund, Fund No. 664| Project 650762-100000 | 664762 | Object Level One 06 | Object Level Three 6686 | Amount: $50,000.00.
SECTION 8. That for the purpose of paying the cost of the GIS Professional Services agreement with Woolpert, Inc., the expenditure of $50,000.00, or as much thereof as may be needed, is hereby authorized as follows: Division of Power and Water | Div. No. 60-09 | Water Super Build America Bonds (B.A.B.s) Fund | Fund No. 610 | Project No. 452501-100001 (carryover) | OCA 615011 | Object Level One 06 | Object Level Three 6686 | Amount: $50,000.00.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.