Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into a contract with Mid West Landscape for Maynard and Summit Park Improvements.
Five bids were received by the Recreation and Parks Department on August 21, 2007 for the Maynard and Summit Park Improvements as follows:
Status Amount Base Bid After Credits Base with Alternate #1
Mid West Landscape Majority $43,640.00 $41,490.00 $47,440.00
Republic Builders Majority $43,000.00 $43,000.00 $47,800.00
M&D Blacktop Majority $50,000.00 $48,280.00 $58,000.00
McDaniels Construction MBE $50,547.00 $48,397.00 $61,662.00
The Righer Co. Majority $66,400.00 $64,680.00 $69,370.00
Services will include demolition, asphalt overlay, concrete, site furnishings and landscaping.
A contingency amount of $2,560.00 is being included in this project
Contract Compliance Number for Mid West Landscape is 31-1690650.
Emergency action is necessary to allow project to commence prior to winter season.
Fiscal Impact:
$50,000.00 is budgeted in the Recreation and Parks Voted 1999/2004 Bond Fund to meet the financial obligation of this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with Midwest Landscape for the Maynard and Summit Park Improvements project, to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted bond fund, and to declare an emergency. ($50,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on August 21, 2007 and the contract for Maynard and Summit Park will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to allow work to commence prior to winter season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Midwest Landscape for the Maynard and Summit Park Improvements, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
$50,000.00 Recreation and Parks Voted Bond Funds: Fund No. 702, Dept. 51-01, Project 440006, OCA Code 644526, and Object Level 3 No. 6621
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $2,560.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.