Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Schooley Caldwell Associates, Inc. for the design of the renovation of the historic Richards House located at Griggs Reservoir. Design services are to include a renovation of the original structure as well as an expansion to accommodate a meeting and event space. Additionally, the design is to include the restoration of the Griggs Amphitheater located just north of the Richards House and associated site work. Once complete, the project will make one of the oldest surviving houses in this area suitable for public use and provide a usable event space along Griggs Reservoir.
Because Schooley Caldwell Associates had been previously hired to complete a feasibility study for the renovation of the Richards House which included a conceptual design of improvements as well as programing opportunities for the facility, the Department is requesting that bidding be waived. This will allow for a quicker and more seamless transition into design development for construction.
Principal Parties:
Vendor Name: Schooley Caldwell Associates, Inc.
Vendor Address: 300 Marconi Blvd., Suite 100, Columbus, OH 43215
Vendor Contact Name and Phone: Tom Matheny 614-628-0300
Contract Compliance Number: 310972509
Contract Compliance Expiration Date: January 16, 2015
Number of Columbus Based Employees: 25+
Emergency Justification:
N/A
Fiscal Impact:
$174,875.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Schooley Caldwell Associates, Inc., for the Richards House Renovations Design Project; to authorize the expenditure of $152,875.00 with a contingency of $22,000.00 for a total of $174,875.00 from the Recreation and Parks Voted Bond Fund; to waive the competitive bidding provisions of the Columbus City Codes. ($174,875.00)
Body
WHEREAS, renovation of the Richards House and restoration of the amphitheater will provide a suitable public use and event space along Griggs Reservoir; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes and enter into contract with Schooley Caldwell Associates based on their prior work on the site; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Schooley Caldwell Associates, Inc. for the Richards House Renovations Design Project.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That Council finds it in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes for this contract.
SECTION 5. That the expenditure of $174,875.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code O.L. 3 Amount
510035-100191 (Griggs Dam Keepers House) 723591 6621 $174,875.00
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.