Explanation
The Public Service Department, Transportation Division, is pursuing the acquisition and installation of standby electrical generators at several city facilities. The ice storm event of December 2004 identified a gap in the Division's ability to provide consistent and necessary services due to the lack of power at the maintenance post serving the area(s) affected by that prolonged and widespread power outage. This legislation authorizes the City to enter into a contract in an amount up to $376,443.00 for the Standby Generator Project, Contract 1 project, to pay construction inspection costs up to $25,000.00 and to pay for permit fees up to $1,700.00. This improvement provides backup power to 1881 East Twenty-Fifth Avenue, the Transportation Division's operational control center and training facility and backup Police Division command center in the event of a localized or city-wide power failure. The project was let by the Transportation Division and was advertised in the City Bulletin and Dodge Reports and by the Builders Exchange. One bidder/supplier was solicited (1 majority, 0 minority) and 1 bid was received (1 majority, 0 minority) and tabulated on August 18, 2006, as follows:
bidder / amount bid
Dynalectric Company of Ohio / $376,443.00
Award is to be made to Dynalectric Company of Ohio, contract compliance number 13-3636476 (expires June 30, 2008), as the lowest, best, most responsive and most responsible bidder.
This is the second in a series of five ordinances for installation of standby generators at the North, West, South and Central Outposts as well as the Traffic Maintenance, Roadway Maintenance and Inspection Services facilities. The 311 Call Center and the Traffic Management Center at 109 North Front Street are also locations served. The contracts include the generators, automatic switching equipment and connections to natural gas lines.
Fiscal Impact: Funds for this expenditure in the amount of $403,143.00 ($376,443.00 + $25,000.00 + $1,700.00) are budgeted and available within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Facilities project.
Emergency action is requested to allow construction to commence on October 17, 2006, the estimated Notice to Proceed date. The contractor has been given 95 days to complete the construction of this project.
Title
To authorize the Public Service Director to enter into a contract with Dynalectric Company of Ohio for construction of the Standby Generator Project, Contract 1 project; to authorize payment of associated construction inspection and permit fee costs; to authorize the expenditure of $403,143.00 or so much thereof as may be needed from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division and to declare an emergency. ($403,143.00)
Body
WHEREAS, bids were received on August 17, 2006, and tabulated on August 18, 2006, for the Standby Generator Project, Contract 1 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection and permit fee costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction can commence not later than October 17, 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Dynalectric Company of Ohio, 2300 International Street, Columbus, Ohio 43228-4621 for the construction of the Standby Generator Project, Contract 1 project for the Transportation Division at a cost not to exceed $376,443.00 and to pay construction inspection fees and permit fees germane to the project at a cost not to exceed $25,000.00 and $1,700.00, respectively.
SECTION 2. That the expenditure of $403,143.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 644385 and Project 590130.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.