Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Bomar Construction Company, Inc., for the Construction Services - Task Order Basis project, in the amount of $1,500,000.00.
Tasks under this contract include, but are not limited to, small-scale renovation projects for City facilities that may include electrical, plumbing, concrete/asphalt replacement, roof renovations, HVAC replacement, fire suppression systems, and window and door installation. The intent of the contract is to provide various Departments contractual resources to respond to needs quickly, as well as provide technical expertise to implement projects for various City of Columbus departments.
The Departments of Finance and Management and Public Safety are requesting $750,000.00 each.
2. BID INFORMATION: The Department of Finance and Management solicited Requests for Proposals via Vendor Services and Bonfire. Of the 471 vendors solicited, 168 were Minority-owned, 2 were Veteran-owned, 108 were Woman-owned, and 287 were Small Business-owned.
Five (5) RFP’s were received and opened on June 28, 2023 from the following vendors:
1. Righter Co.
2. Setterlin Building Co.
3. 2K General Co.
4. Finley Paint Services
5. Bomar Construction Co. (WBE)
An evaluation committee reviewed and scored the proposals based on the criteria included Columbus City Code, Section 329. The Department of Finance and Management recommends an award be made to Bomar Construction Company, Inc.
3. CONTRACT COMPLIANCE INFO: DAX No. 5362, expires 2/12/26, WBE-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Bomar Construction Company, Inc.
4. MINORITY PARTICIPATION: There was no ODI-assigned goal for this contract as the tasks assigned will be under ODI’s $100,000.00 threshold. Minority vendor certification was in good standing at the time the bid was awarded.
5. FUTURE RENEWALS: The RFP included a term duration of one year from the date of issuance of the purchase order, or until all funds are expended, with the option for up to three (3) renewals. If a project starts during the term of the contract and is scheduled to be completed after the term of the contract, the project will be allowed to be completed under the terms and conditions of the Agreement.
6. FISCAL IMPACT: There are sufficient funds within the Construction Management Capital Improvement Fund and Safety G.O. Bonds Fund for these expenditures.
Title
To authorize the Director of Finance and Management to enter into a contract with Bomar Construction Company, Inc. for the Construction Services - Task Order Basis project; on behalf of the Office of Construction Management; to authorize an expenditure up to $750,000.00 from the Construction Management Capital Improvement Fund; and to authorize an expenditure up to $750,000.00 from the Safety G.O. Bonds Fund. ($1,500,000.00)
Body
WHEREAS, five (5) proposals were received and publicly opened in the office of the Director of Finance and Management, on behalf of the Office of Construction Management, for the Construction Services - Task Order Basis project on June 28, 2023; and
WHEREAS, the Department of Finance and Management recommends the contract be awarded to Bomar Construction Company, Inc.; and
WHEREAS, it is necessary to authorize expenditures within the Construction Management Capital Improvement Fund and the Safety G.O. Bonds Fund; and
WHEREAS, the RFP included a term duration of one year from the date of issuance of the purchase order, or until all funds are expended, with the option for up to three (3) renewals; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a contract with Bomar Construction Company, Inc. for the Construction Services - Task Order Basis project; for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Bomar Construction Company, Inc. for the Construction Services - Task Order Basis project, in an amount up to $1,500,000.00.
SECTION 2. The RFP included a term duration of one year from the date of issuance of the purchase order, or until all funds are expended, with the option for up to three (3) renewals. If a project started during the term of the contract and is scheduled to be completed after the term of the contract, the project will be allowed to be completed under the terms and conditions of the Agreement.
SECTION 3. That the expenditure of $1,500,000.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.