Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Columbus Asphalt Paving for the Roadway - Medina Ave from Hudson to Briarwood project and to provide payment for construction, construction administration and inspection services.
This contract consists of the reconstruction of 0.20 miles of Medina Avenue from Hudson Street to Briarwood Avenue. The work also includes new curb and gutter, sidewalk, street trees, storm sewers, and street lighting.
The estimated Notice to Proceed date is May 18, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on March 17, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Columbus Asphalt Paving Inc. $1,045,374.55 Gahanna, OH Majority
Double Z Construction Company $1,119,572.90 Columbus, OH Majority
Sunesis Construction Co. $1,129,984.90 Columbus, OH Majority
Strawser Paving Company $1,148,375.69 Columbus, OH Majority
Shelly & Sands, Inc. $1,150,215.60 Columbus, OH Majority
Complete General $1,177,425.03 Gahanna, OH Majority
Danbert, Inc. $1,185,490.12 Plain City, OH Majority
Award is to be made to Columbus Asphalt Paving as the lowest responsive and responsible and best bidder for their bid of $1,045,374.55. The amount of construction administration and inspection services will be $104,537.46. The total legislated amount is $1,149,912.01.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Asphalt Paving is CC004394 and expires 11/04/21.
3. PRE-QUALIFICATION STATUS
Columbus Asphalt Paving and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of cash and appropriation within Fund 7704 is necessary to align cash with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving for the Roadway - Medina Ave from Hudson to Briarwood project; to authorize the expenditure of up to $1,149,912.01 within the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($1,149,912.01)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Medina Ave from Hudson to Briarwood project; and
WHEREAS, the work for this project consists of the reconstruction of 0.20 miles of Medina Avenue from Hudson Street to Briarwood Avenue. The work also includes new curb and gutter, sidewalk, street trees, storm sewers, and street lighting; and
WHEREAS, Columbus Asphalt Paving will be awarded the contract for the Roadway - Medina Ave from Hudson to Briarwood project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Medina Ave from Hudson to Briarwood project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Columbus Asphalt Paving to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by Ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation (Unvoted Carryover) / $4,600.00 / ($4,600.00) / $0.00
7704 / P440104-100008 / Roadway Improvements - 18th Street (Unvoted Carryover) / $380,871.00 / ($380,871.00) / $0.00
7704 / 531012-100000 / Roadway - Medina Ave from Hudson to Briarwood (Unvoted Carryover) / $0.00 / $385,471.00 / $385,471.00
7704 / P530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation (Voted Carryover) / $400,000.00 / ($400,000.00) / $0.00
7704 / P440104-100008 / Roadway Improvements - 18th Street (Voted Carryover) / $16,046.00 / ($16,046.00) / $0.00
7704 / P530161-100145 / Roadway Improvements - Lazelle Road Phase A (Voted Carryover) / $140,715.00 / ($140,715.00) / $0.00
7704 / 530161-100081 / Roadway Improvements - Lazelle Road Phase B (Voted Carryover) / $359,190.00 / ($207,680.00) / $151,510.00
7704 / 531012-100000 / Roadway - Medina Ave from Hudson to Briarwood (Voted Carryover) / $0.00 / $764,441.00 / $764,441.00
SECTION 2. That the transfer of $404,600.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction) and Dept-Div 5911(Infrastructure Management), Project P530210-100015 (Curb Reconstruction - Citywide Curb Rehabilitation Program), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531032-100000 (Roadway - Medina Ave from Hudson to Briarwood), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $396,917.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100008 (Roadway Improvements - 18th Street), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531032-100000 (Roadway - Medina Ave from Hudson to Briarwood), Object Class 06 (Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $140,715.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project 530161-100145 (Roadway Improvements - Lazelle Road Phase A), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531032-100000 (Roadway - Medina Ave from Hudson to Briarwood), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $207,680.01, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530161-100081 (Lazelle Road Phase B), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531032-100000 (Roadway - Medina Ave from Hudson to Briarwood), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio, 43230, for the Roadway - Medina Ave from Hudson to Briarwood project in the amount of up to $1,045,374.55 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $104,537.46.
SECTION 7. That the expenditure of $1,149,912.01, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P531032-100000 (Roadway - Medina Ave from Hudson to Briarwood), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the nallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.