Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Firefighter Turnout Gear with Lion First Responder PPE Inc., CC# 030657, Expiration 7/25/2025. This contract provides for Firefighter Turnout Gear used as fire protection for all firefighters within the Division of Fire. This modification is necessary to extend the current contract in place for an additional one (1) year through September 30, 2025. This extra year will allow the Division of Fire to issue a new RFP and allow sufficient time for the evaluations and negotiations on new Turnout Gear for firefighters. The contract, PO191331 was established in accordance with Request for Quotation RFQ009448 and will expire September 30, 2024.
No additional funds are necessary to modify the option contract as requested. There is no change in the terms and conditions of the current contract. The original contract was formally bid.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation to be considered an emergency because the Division will need one (1) year of material review for the next bidding process.
FISCAL IMPACT: No funding is required to modify the option contract. The Department of Public Safety must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the contract for the option to purchase FirefighterTurnout Gear with Lion First Responder PPE Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Firefighter Turnout Gear for use by the Division of Fire; and,
WHEREAS, it is necessary to modify the existing Universal Term Contract with Lion First Responder PPE Inc., to include an additional one (1) year of products with the contract expiring on September 30, 2025; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety to extend the current contract for Firefighter Turnout Gear with Lion First Responder PPE Inc. as the current contract expires September 30, 2024 and to allow for a lengthy review of new turnout gear for the Division of Fire in that it is necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with for the option to obtain Firefighter Turnout Gear, for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract for option to obtain Firefighter Turnout Gear with Lion First Responder PPE Inc.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.