Explanation
BACKGROUND: This legislation authorizes the Finance and Management to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the renovation of the HVAC at the Division of Police Shooting Range, 2609 McKinley Avenue. This improved HVAC system is necessary to efficiently filter out the lead particles from the air, thereby providing a safer environment within the Shooting Range Facility. This updated HVAC system will also filter the air being discharged to the outside and provide an updated, more efficient heating and cooling environment.
Formal bids were solicited and the City received three bids on May 6, 2014 as follows (0 FBE, 0 MBE):
General Temperature Control, Inc. $1,288,000.00
Limbach Company, LLC. $1,495,706.00
Kirk Williams Company, Inc. $1,547,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Temperature Control, Inc.
Emergency action is requested to allow sufficient procurement time for the HVAC equipment and be ready to install the equipment during the two-month shut-down of the Shooting Range.
General Temperature Control, Inc. Contract Compliance No. 31-1201236, expiration date March 10, 2016.
Fiscal Impact: The cost of this contract is $1,288,000.00. Funding is available within the Safety Voted Bond Fund. This legislation is contingent upon the City's 2014 bond sale.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the renovation of the HVAC at the McKinley Avenue facility for the Division of Police; to authorize the expenditure of $1,288,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($1,288,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with General Temperature Control, Inc. for the renovation of the HVAC at the McKinley Avenue facility for the Division of Police, and
WHEREAS, formal bids were solicited and the City received three proposals; and
WHEREAS, General Temperature Control, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to enter into a contract with General Temperature Control, Inc. for the renovation of the HVAC at the McKinley Avenue facility for the Division of Police, to allow sufficient procurement time for the HVAC equipment, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the renovation of the HVAC at the McKinley Avenue facility for the Division of Police.
SECTION 2. That the expenditure of $1,288,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6621
Amount: $1,288,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.