Explanation
The Purchasing Office opened formal bids for the purchase and installation of one (1) Flow Injection Analyzer on August 11, 2011. Thirty-two (32) vendors were solicited (1 MBE, 1 FBE) and Two bids (2 Majority) were received. A bid tabulation of those bids is attached.
IO Analytical was the lowest bidder at $39,867.70 but their alternate bid did not meet the City's specifications. Section 3.4.1 required a "built in leak detector/failure alert system". The alternate instrument that OI Analytical bid does not include this and therefore does not meet our minimum bid specification.
The lowest responsive and responsible bid was submitted by Hach Company in the amount of $53,392.82.
The Flow Injection Analyzer is used by the Division of Sewerage and Drainage, Surveillance Lab to analyze wastewater and industry samples for nutrients which includes ammonia, total phosphorus, nitrate and nitrite, cyanide, phenol and TKN.
SUPPLIER: Hach Company (42-0704420) Expires February 24, 2012. They do not have MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved findings for Recovery Certified Search.
FISCAL IMPACT: $53,392.82 is needed and budgeted for this purchase.
$0.00 was spent in 2010
$0.00 was spent in 2009
Title
To authorize the Director of Finance and Management to enter into contract with Hach Company for the purchase and installation of one Flow Injection Analyzer, for the Division of Sewerage and Drainage, and to authorize the expenditure of $53,392.82 from the Sewerage System Operating Fund. ($53,392.82)
Body
WHEREAS, the Purchasing Office received bids for the purchase and installation of one (1) Flow Injection Analyzer on August 11, 2011, and
WHEREAS, IO Analytical was the lowest bidder but their alternate bid did not meet our specifications. Section 3.4.1 required a "built in leak detector/failure alert system". The alternate instrument that OI Analytical bid does not include this and therefore does not meet our minimum bid specification, and
WHEREAS, Hach Company was the lowest, responsive and responsible bidder and their bid is acceptable, and
WHEREAS, the Flow Injection Analyzer is used by the Division of Sewerage and Drainage, Surveillance Lab to analyze wastewater and industry samples for nutrients which includes ammonia, total phosphorus, nitrate and nitrite, cyanide, phenol and TKN, and
WHEREAS, it is in the best interest of the City of Columbus, Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Finance and Management to enter into contract with Hach Company for the purchase and installation of one (1) Flow Injection Analyzer in accordance with the terms, conditions and specifications of the contract on file with the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Hach Company, as the lowest, responsive and responsible bidder, for the purchase and installation of one (1) Flow Injection Analyzer for the Division of Sewerage and Drainage, in accordance with the terms, conditions and specifications of the contract on file with the Purchasing Office.
Section 2. That the expenditure if $53,392.82 or so much thereof as may be needed be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605105
Object Level 1: 06
Object Level 6: 6697
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.