Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Energy Efficient Equipment, Inc. for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project, Division of Water Contract Number 2010.
This project will furnish all materials, equipment and labor necessary to provide for the upgrades to the existing lighting system and installation of an energy efficient lighting system at the Griggs Reservoir Office and Maintenance Building (3155 Riverside Dr. Columbus, 43221 - (South of Fishinger Road), the Bellepoint Maintenance Facility (4544 S.R. 257 S, Ostrander, 43061 - North of SR 42 in Delaware County), and Hoover Reservoir Administration, and "A", "B", and "C" buildings (7600 Sunbury Rd Westerville, 43081 - South of County Line Road).
This ordinance also authorizes the Director of Public Utilities to enter into rebate agreements to participate in the AEP Ohio Business Incentives Program and First Energy Calculated Lighting Incentive Program. Both programs are offering rebates for the installation of energy efficient products and the City intends to meet all requirements of the programs.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will replace T12 lamps and fixtures with more efficient T8 lamps and fixtures. Also, the project will replace Metal Halide, High Pressure Sodium and Quartz flood lights with Light Emitting Diodes (LED) lamps for an approximate 30% reduction in energy consumption. In addition, the City will apply for rebates with AEP and First Energy as an added incentive for this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on December 11, 2013. Bids were received from: Energy Efficient Equipment, Inc. - $124,906.20 and Capital City Electric - $163,976.27.
The lowest, best, most responsive and responsible bid was from Energy Efficient Equipment, Inc. in the amount of $124,906.20. Their Contract Compliance Number is 20-1180388 (12/4/15, Majority).
Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Energy Efficient Equipment, Inc., AEP Ohio, nor First Energy.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Energy Efficient Equipment, Inc. and to enter into rebate agreements to participate in the AEP Ohio Business Incentives Program and First Energy Calculated Lighting Incentive Program; for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project; for the Division of Water; to authorize a transfer and expenditure up to $124,906.20 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($124,906.20)
Body
WHEREAS, two bids for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project were received and publicly opened in the offices of the Director of Public Utilities on December 11, 2013; and
WHEREAS, this project will furnish all materials, equipment and labor necessary to provide for the upgrades to the existing lighting system and installation of an energy efficient lighting system at various Watershed facilities; and
WHEREAS, the lowest, best, most responsive, and responsible bid was from Energy Efficient Equipment, Inc. in the amount of $124,906.20; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project with Energy Efficient Equipment, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into rebate agreements to participate in the AEP Ohio Business Incentives Program and First Energy Calculated Lighting Incentive Program; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Energy Efficient Equipment, Inc., and to enter into rebate agreements to participate in the AEP Ohio Business Incentives Program and First Energy Calculated Lighting Incentive Program, for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project with the lowest, best, most responsive and responsible bidder, Energy Efficient Equipment, Inc., 565 Metro Place South, Suite 3217, Dublin, Ohio 43017, in the amount of $124,906.20; in accordance with the terms and conditions of the contracts on file in the Office of the Division of Water.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to enter into a rebate agreement with AEP Ohio Business Incentives Program 2740 Airport Drive, Suite 160, Columbus, Ohio 43219; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to enter into a rebate agreement with First Energy, 3847 Crum Road, Youngstown, Ohio 44515; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 4. That the City Auditor is hereby authorized to transfer $124,906.20 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 606, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690411-100000 (New Funding) | Watershed Misc. Imp's | 606411 | -$124,906.20
606 | 690411-100005 (New Funding) | Watershed Energy Eff. Lighting Upgrades | 694115 | +$124,906.20
SECTION 5. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690411-100000 (New Funding) | Watershed Misc. Imp's | $430,000 | $430,001 | $+1
(establish authority for cash remaining after transfer)
606 | 690411-100000 (New Funding) | Watershed Misc. Imp's | $430,001 | $305,094 | -$124,907
606 | 690411-100005 (New Funding) | Watershed Energy Eff. Lighting Upgrades | $0 | $124,907 | +$124,907
SECTION 6. That an expenditure up to $124,906.20 is hereby authorized for the Watershed Miscellaneous Improvements - Energy Efficient Lighting Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690411-100005 (New Funding), Object Level Three 6621, OCA Code 694115.
SECTION 7. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.