Explanation
BACKGROUND: This legislation authorizes a contract modification with Kronos, Inc., for the purchase of software maintenance support for the Division of Fire TeleStaff automated staffing software and WebStaff services. This service and support covers software from Kronos Inc., formerly PDSI, a PC based software solution designed specifically to help the Division of Fire manage its complex staffing assignments. This ordinance authorizes the third year of TeleStaff automated staffing software service and support for the Division of Fire. TeleStaff was purchased by the Division of Fire in 2006 via Ordinance 1057-2006 and upon complete integration of the system, the first year of support was authorized via Ordinance 0212-2009, passed 4/7/2009. The second year of support was authorized via Ordinance 0355-2010 passed 3/29/2010. The third year of support was authorized by Ordinance 0089-2011 passed 03/14/2011. The first extension was authorized by ordinance 0174-2012 passed 2/27/2012. This is the second of two years of additional support extensions available; this is the final extension available for this contract.
Bid Information: Kronos Inc. CC: #042640942 - exp. 01/10/2014
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $135,300.68 from the 2013 General Fund operating budget for TeleStaff software service and support with Kronos Inc. The Division of Fire has budgeted $114,000.00 in the 2013 General Fund operating budget for the purchase of software service and support. This increased amount reflects the addition of two (2) pro-rated months services to sustain the contract through February 2014 to better align with the City's fiscal year and passage of the yearly budget. The Division of Fire spent $113,915.00 in 2009, 2010, 2011, and 2012 for these support services.
Title
To authorize and direct the Director of Public Safety to enter into a contract modification with Kronos Inc. for the Division of Fire for the purchase of software maintenance support for the TeleStaff automated staffing software and WebStaff services; to authorize the expenditure of $135,300.68 from the General Fund; and to declare an emergency. ($135,300.68)
Body
WHEREAS, there is an immediate need within the Division of Fire to purchase TeleStaff automated staffing software service support and WebStaff usage fees from Kronos Inc.; and
WHEREAS, this ordinance is to authorize and direct the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract modification with Kronos Inc. in the amount of $135,300.68 for the second year of two additional years of this software and website support; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the aforementioned contract modification, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to enter into a contract modification with Kronos Inc. for the first of two additional years of additional support of TeleStaff automated staffing software service support and WebStaff usage fees.
SECTION 2. That the expenditure of $135,300.68, or so much thereof as may be necessary, is hereby authorized as follows: Dept/Div 30-04 ~ Fund 010 ~ OCA 301531 ~ OL3 Code 3336.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.