Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a blanket purchase order for the purchase of Woodchips for the Division of Sewerage and Drainage from an established Universal Term Contract with Edwards Landclearing Inc.
Woodchips are used as a bulking agent at the Compost Facility within the Division of Sewerage and Drainage and are a vital part of the composting process. To offset the costs of purchasing the material, the Compost Facility has established a wood grinding services contract. The contract allows the Compost Facility to purchase less material if yard waste and trees are delivered to the Compost Facility to be ground into woodchips. In 2006, the Compost Facility was able to produce more woodchips with the service contract. However there are events in which the grinding service does not produce enough material so the Compost Facility must purchase woodchips from the established Universal Term Contract. The contract number is FL005111 which expires November 30, 2013.
SUPPLIER: Edwards Landclearing Inc (34-1112541), Expires July 21, 2013
FISCAL IMPACT: $150,000.00 is budgeted for this expenditure. This ordinance is contingent on the passage of the 2013 operating budget, which is Ordinance 2631-2012.
$112,596.04 was expended for Materials and Supplies - Agricultural in FY2010.
$213,591.65 was expended for Materials and Supplies - Agricultural in FY2011.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Finance and Management to establish a Blanket Purchase Order for Woodchips from an established Universal Term Contract with Edwards Landclearing Inc., for the Division of Sewerage and Drainage; and to authorize the expenditure of $150,000.00 from the Sewerage System Operating Fund. ($150,000.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract, FL005111 with Edwards Landclearing Inc. which expires on November 30, 2013; and
WHEREAS, the Division of Sewerage and Drainage desires to establish a Blanket Purchase Order for the purchase of Woodchips based on the Universal Term Contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Finance and Management to establish a blanket purchase order in accordance with the terms and conditions of an existing Universal Term Contracts to obtain Woodchips for the preservation of public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order for the purchase of Woodchips from a Universal Term Contract established by the Purchasing Office with Edwards Landclearing Inc for the Division of Sewerage and Drainage, Department of Public Utilities.
Section 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized from the Sewerage System Operating Fund, Fund No. 650, as follows,
OCA: 605899
Object Level One: 02
Object Level Three: 2209
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.