Explanation
Background: On January 7, 2014, several interior pipes lost structural integrity and burst at the Central Safety Building, located at 120 Marconi Boulevard. This water infiltration was predicated by inclement weather and historically low temperatures. The damaged pipes were located on the 8th and 9th floors of the building and the resulting water flow caused damage beginning on the 9th floor and continuing downward to the auditorium level.
In addition to the damages related to the building itself, city employees also received damage to certain personal property items. These items were submitted to the City Attorney's office for review and have been deemed as reimbursable items. Furthermore, these items were submitted to the city's insurance carrier and were included in an insurance settlement check that the city received and deposited into the general permanent improvement fund.
This ordinance, therefore, authorizes the Finance and Management Director to establish purchase orders and process reimbursement payments to certain city employees whose personal property was damaged during the water intrusion that occurred at the Central Safety Building in January 2014.
Fiscal Impact: This legislation authorizes the expenditure of $2,421.00 from the General Permanent Improvement Fund.
Emergency action: is requested so city employees can be reimbursed for their damaged personal property as quickly as possible.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to establish purchase orders and process reimbursement payments to city employees for personal property damages; to authorize the expenditure of $2,421.00 from the General Permanent Improvement Fund; and to declare an emergency. ($2,421.00)
Body
WHEREAS, a need exists to reimburse certain city employees for personal property damaged during the January 2014 water intrusion at the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the General Permanent Improvement Fund to ensure sufficient funds are available for expenditure and in the updated project numbers; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department in that it is immediately necessary to establish purchase orders and process reimbursement payments to City employees for personal property damages for the preservation of public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 748
Project Name| Project No.|Current Authority|Revised Authority|Difference
45-01 Unallocated Balance Fd. 748|748999 - 100000|$503,304|$500,883|($2,421) [General Perm Imp Carryover]
Central Safety Building-Personal Property Damage |570075-100002|$0|$2,421|$2,421 [General Perm Imp Carryover]
SECTION 2. To appropriate from the unappropriated balance of the General Permanent Improvement Fund in Dept/Div: 45-01 | Fund: 748 | Project Number 748999-100000 | Project Name - Unallocated Balance Fd. 748 | OCA Code: 643114 | OL3: 5572 | Amount $2,421.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 45-01| Fund: 748|Project Number 748999-100000|Project Name - 45-01 Unallocated Balance Fd. 748 (General Perm Imp Carryover)|OCA Code: 643114|OL3: 5572|Amount $2,421.00
TO:
Dept/Div: 45-50| Fund: 748|Project Number 570075-100002|Project Name - Central Safety Building-Personal Property Damage (General Perm Imp Carryover)|OCA Code: 748752|OL3: 5572|Amount $2,421.00
SECTION 4. That the Finance and Management Director is hereby authorized to establish purchase orders and process payments to reimburse certain City employees for personal property damaged during the January 2014 water intrusion at the Central Safety Building.
SECTION 5. That the expenditure of $2,421.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Dept/Div: 45-50
Fund: 748
Project/Detail: 570075-100002
OCA Code: 748752
Object Level 1: 05
Object Level 3: 5572
Amount: $2,421.00
SECTION 6. That the monies in the foregoing SECTION 5 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.