Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for labor, material, supplies, and equipment related to the replacement of elevator belts at the 141 N. Front Street Building. This ordinance also authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Fujitec America, Inc.
Supplier:
Fujitec America, Inc. Vendor Number #001627 Exp. 4/30/2026
PA007121 - Elevator Maintenance Services
Emergency Justification: Emergency action is requested to allow for the replacement of the necessary belt before the elevator becomes inoperable.
Fiscal Impact: This legislation authorizes an expenditure of $83,414.73 from the General Permanent Improvement Fund 7748 for the labor, material, supplies, and equipment related to the replacement of elevator belts at the 141 N. Front Street Building. An amendment to the 2024 Capital budget will be necessary. Ordinance is contingent upon the passage of Ordinance 0521-2025.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish purchase orders for labor, material, supplies, and equipment related to the replacement of elevator belts at the 141 N. Front Street Building; To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Fujitec America, Inc.; to authorize the transfer, and expenditure of $83,414.73 from the General Permanent Improvement Fund; to amend the 2024 Capital Improvement Budget; and to declare an emergency. ($83,414.73)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Facilities Management Division has a need to replace elevator belts at the 141 N. Front Street building; and
WHEREAS, the City of Columbus, Purchasing Office has established a Universal Term Contract for elevator emergency services with Fujitec America, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to establish purchase orders for labor, material, supplies, and equipment related to the replacement of elevator belts at the 141 N. Front Street Building with Fujitec America, Inc., so that the elevator belt can be replaced before the elevator becomes inoperable, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Fujitec America, Inc. for elevator emergency services.
SECTION 2. That the 2024 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Original Auth. Revised Auth. Change
P450701-100000 Facilities Mgmt - Gen Contracting $1,563,171 $1,479,756 ($83,415)
P450700-100000 Facilities Mgmt - Facilities Reno $90,607 $174,022 $83,415
SECTION 3. That the transfer of cash in the amount of $83,414.73 between projects in fund 7748 is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 4. That the expenditure of $83,414.73 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.