Explanation
BACKGROUND: As per the recommendations of the Water Beyond 2000 project, the Division of Water is undertaking the expansion of its well fields serving the Parsons Avenue Water Plant (PAWP). This contract modification will provide for engineering design for installation of raw water transmission lines to the PAWP from each of four different City owned wellsites.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $295,499.94
2. The services identified to be included in this contract modification were not anticipated at the time of executing the original contract. The original contract provided for engineering design for the work anticipating a substantial portion of the raw-waterline alignment would fall within the right-of-way of US 23. Ohio Department of Transportation disallowing longitudinal occupancy of the right-of-way in US 23 for placement of the Raw Water Line has necessitated a substantial portion of this contract modification. The majority of the costs included in this modification are for engineering and surveying services to prepare legal description and plats to be utilized by the City Attorney - Real Estate Division in Land Acquisition activities. Easement preparation was indicated as an "If Authorized" task in the original proposal, with no costs assigned to the task. Additional costs are included for design of a Telemetry System (low frequency radios) in lieu of the fiber optic system that was originally included in the design scope. The evolution of lower frequency radios over the last several years has made this option more reliable than what was available at the time the contract was executed. The telemetry system will result in lower construction costs than the fiber optic option.
3. The work under this contract modification is a continuation of work previously performed by the Consultant; therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $460,284.00
Modification No.1 $295,499.94
New contract amount $755,783.94
FISCAL IMPACT: The original authorization for expenditures for this project occurred January 24, 2002 in the amount of $460,284.00. This project was included in the 2005 - 2010 CIP and $3,707,686.00 is budgeted in the 2005 C.I.B. $1,250,000 is included in the 2005 bond sale for this project.
CONTRACT COMPLIANCE NUMBER: 31-1268980
Title
To authorize the Director of Public Utilities to modify the contract with DLZ Ohio, Inc., for Professional Engineering Services for the South Wellfield Expansion - Raw Water Line, for the Division of Water, and to authorize the expenditure of $295,499.94 from Waterworks Enlargement Voted 1991 Bonds Fund. ($295,499.94)
Body
WHEREAS: Contract No. EA-025197-002 was authorized by Ordinance No.1964-01, passed December 3, 2001, was executed January 24, 2002 and approved by the City Attorney on February 12, 2002, to provide for engineering design services for the South Wellfield Expansion - Raw Water Line, and
WHEREAS: It is necessary to modify Contract No. EA-025197-002 to provide for additional engineering design services for South Wellfield Expansion - Raw Water Line project, and
WHEREAS: The services identified to be included in this contract modification were not anticipated at the time of executing the original contract. The original contract provided for engineering design for the work anticipating a substantial portion of the raw-waterline alignment would fall within the right-of-way of US 23. Ohio Department of Transportation disallowing longitudinal occupancy of the right-of-way in US 23 for placement of the Raw Water Line has necessitated a substantial portion of this contract modification, and
WHEREAS: The majority of the costs included in this modification are for engineering and surveying services to prepare legal description and plats to be utilized by the City Attorney - Real Estate Division in Land Acquisition activities, and
WHEREAS: This modification provides for an increase of $295,499.94 to this contract, and
WHEREAS: It is necessary to authorize the Director of Public Utilities to modify Contract No. EA-025197-002 , for South Wellfield Expansion - Raw Water Line for the preservation of public health, peace, property and safety, now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No EA-025197-002 with DLZ Ohio, Inc. in the amount of $295,499.94 for Professional Engineering Services necessary for South Wellfield Expansion - Raw Water Line for the Division of Water, Department of Public Utilities, Project No. 690359, Contract No. 990, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $295,499.94 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690359, OCA Code 642900.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.