Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend a contract for the Facilities Management Division with Dove Building Services in the amount of $275,879.26 for custodial services at the Municipal Court Building at 375 South High Street. The contract modification is the first of five possible renewal options with Dove Building Services. The modification includes additional work, including the shampooing of carpet and the waxing of tile floors. Bids for the original contract were received on April 28, 2003 and was authorized by Ordinance Number 1501-03 on July 21, 2003 in the amount of $171,071, but for only eight months. The contract shall continue from March 1, 2004, through February 28, 2005. Contract compliance number 31-0918594, expiration date 12/18/04.
Emergency action is requested so that custodial services may continue without interruption. The submittal of this legislation is contingent upon the approval of the 2004 budget and, thus, not able to be submitted at an earlier date.
Fiscal Impact: The Facilities Management Division budgeted $276,000 in 2004 for custodial services at the Municipal Court Building. The Division spent $171,071 in 2003 for an eight month contract in 2003. Prior to 2003, the custodial services was part of the Municipal Court Management contract.
Title
To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Dove Building Services for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $275,879.26 from the General Fund, and to declare an emergency. ($275,879.26)
Body
WHEREAS, the Facilities Management Division originally solicited bids on April 28, 2003, for the custodial services contract for the Municipal Court Building, and
WHEREAS, the Facilities Management Division recommended Dove Building Services as the most responsive and responsible bid, and
WHEREAS, Ordinance No. 1501-03, passed by Council on July 21, 2003, authorized the original contract for the Facilities Management Division with Dove Building Services for custodial services at the Municipal Court Building, and
WHEREAS, the Facilities Management Division requests to modify the contract to include floor care necessary for proper maintenance, and extend the contract with Dove Building Services for one year beginning March 1, 2004, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division, Public Service Department, in that it is immediately necessary to authorize the Public Service Director to modify and extend a contract with Dove Building Services for custodial services at the Municipal Court Building so that custodial services may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to modify and extend contract DL005850 with Dove Building Services for custodial services at the Municipal Court Building from March 1, 2004, through February 28, 2005.
SECTION 2. That the expenditure of $275,879.26, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281014
Object Level 1: 03
Object Level 3: 3396
Amount: $275,879.26
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.