Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to provide additional funding to the Ohio Department of Transportation (ODOT) for the FRA-US23-0.00 (PID 80108) joint project between ODOT and the City of Columbus. The project is located at the intersection of I-270 and US 23 on the south side of town.
Ordinance 2941-2013 authorized the Director of the Department to Public Service to enter into agreement with and contribute funds to ODOT for this project. ODOT shall hold the construction contract.
Bids were opened in April 2014, and bids came in higher than estimated. An additional $75,626.00 is owed for the city's portion of the project.
2. FISCAL IMPACT
$444,164.00 was contributed before the bids were opened and an additional $75,626.00 is due. The estimated total project cost to the City of Columbus for the FRA-US23-0.00 (PID 80108) joint project is $519,790.00. If, after final accounting is complete, an additional amount is due, the Director of Public Service shall ask for authorization at that time. If a refund is due to the city, ODOT shall process said refund.
Funds in the amount of $75,626.00 are available for this project in the Streets & Highways Bonds Fund within the Department of Public Service.
3. EMERGENCY DESIGNATION
Emergency action is requested in order make payment to ODOT as soon as practical in order to maintain ODOT's project schedule.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bonds Fund; to allow the Director of Public Service to make additional payment to the Ohio Department of Transportation for the FRA-US23-0.00 (PID 80108) joint project between ODOT and the City of Columbus; to authorize the expenditure of $75,626.00 from the Streets & Highways Bonds fund; and to declare an emergency. ($75,626.00)
Body
WHEREAS, the city has partnered with the Ohio Department of Transportation for the FRA-US23-0.00 (PID 80108) project; and
WHEREAS, the Ohio Department of Transportation has opened bids and bids came in higher than estimated; and
WHEREAS, it is necessary to make payment to the Ohio Department of Transportation for the difference for the city portion of the work; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that payment to ODOT should be authorized immediately in order to maintain ODOT's project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 530282-100069 / Resurfacing - Urban Paving - SR33 Dublin Rd/Spring Street (PID 86651) (voted carryover) / $397,229.00 / ($75,626.00) / $321,603.00
704 / 530282-100104 / Resurfacing - Urban Paving - FRA 23-0.00 (PID 80108) (voted carryover) / $0.00 / $75,626.00 / $75,626.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets & Highways Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100069 / Resurfacing - Urban Paving - SR33 Dublin Rd/Spring Street (PID 86651) / 06-6600 / 748569 / $75,626.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100104 / Resurfacing - Urban Paving - FRA 23-0.00 (PID 80108) / 06-6600 / 748204 / $75,626.00
SECTION 3. That the Director of Public Service is authorized to provide funding in the amount of $75,626.00 to the Ohio Department of Transportation in order to construct improvements on US 23 at I-270 on the south side of Columbus (FRA-US23-0.00 (PID 80108)).
SECTION 4. That for the purpose of providing the local match to ODOT for this project, the sum of $75,626.00 or so much thereof as may be needed, is hereby authorized to be expended from the Public Service Streets and Highways Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100104 / Resurfacing - Urban Paving - FRA 23-0.00 (PID 80108) / 06-6631 / 748204 / $75,626.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.