City of Columbus - File #: 1104-2006

• File #: 1104-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/8/2006
• In control: Safety Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To authorize and direct the Director of Finance and Management to enter into contracts for pallet rack shelving and furniture, to authorize the appropriation and expenditure of $51,571.43 from the Safety Capital Improvement Funds; and to declare an emergency. ($51,571.43)

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/16/2006	1	CITY ATTORNEY	Reviewed and Approved
6/16/2006	1	Safety Drafter	Sent to Clerk's Office for Council
6/15/2006	1	Safety Drafter	Sent for Approval
6/15/2006	1	CITY AUDITOR	Reviewed and Approved
6/15/2006	1	CITY AUDITOR	Reviewed and Approved
6/15/2006	1	Safety Drafter	Sent for Approval
6/14/2006	1	Finance Reviewer	Reviewed and Approved
6/14/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/13/2006	1	ODI DIRECTOR	Reviewed and Approved
6/13/2006	1	Safety Drafter	Sent for Approval
6/12/2006	1	Safety Reviewer	Reviewed and Approved
6/12/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/12/2006	1	Safety Drafter	Sent for Approval
6/12/2006	1	EBOCO Reviewer	Reviewed and Approved
6/9/2006	1	Safety Reviewer	Reviewed and Approved
6/8/2006	1	Safety Reviewer	Reviewed and Approved
6/8/2006	1	Safety Reviewer	Reviewed and Approved

...Explanation

Need: The Division of Police, Department of Public Safety, needs to purchase pallet rack shelving and furniture for the new public record warehouse located at 2077 Parkwood Ave. The existing shelving will be disassembled at the old location and moved to the new warehouse in addition new shelving is being purchased to expand the ability of the warehouse and the purchase of office furniture to be completely functional for storing all records and ability of the personnel to complete their tasks.

Bid Information: All purchases have been in compliance with City Purchasing guidelines. All items have been competitively bid by the Purchasing Office.

SO022673 for furniture was opened on May 12, 2006 and Williams Interior Design in the amount of $6,089.33 was the lowest, most responsive, responsible and best bidder.

SA002002, Public Record Pallet Rack Shelving was opened June 1, 2006, six responses were received. Purdy Company was non-responsive due to not bidding on Item 4 so the City is unable to determine total price of entire project and all items were to be included in bid response. Vargo Material Handling - $40,357.00 was non-responsive by returning terms and conditions that the City of Columbus can not accept and stating quote was only valid for 30 days. Third lowest bidder, OKI Systems, Limited in the amount of $45,482.10 was lowest, most responsive, responsible and best bidder meeting all the specifications. The remaining bidders were Wiggins Material Handling - $46,649.80, Superior Storage Systems - $51, 319.00 and EMM/Black's Distributor - $54,366.63.

All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Williams Interior Design - 31-1588293; OKI Systems, Limited - 31-1522345

FISCAL IMPACT: Funds are available in the Safety Capital Improvement Funds for the relocation of the public records warehouse.

Emergency Designation: Emergency legislation is requested since it is imperative to move to the new location which is ready for occupancy as soon as possible and terminate lease payments in the old location.

Title

To authorize and direct the Director of Finance and Management to enter into contracts for pallet rack shelving and furniture, to authorize the appropriation and expenditure  of $51,571.43 from the Safety Capital Improvement Funds; and to declare an emergency. ($51,571.43)

Body

WHEREAS, the Division of Police, Department of Public Safety, needs to remove and purchase new shelving and furniture for the new public records building; and

WHEREAS, there is a need for this shelving and furniture for the operation to be fully functional; and

WHEREAS, Williams Interior Design and OKI Systems, Limited were the lowest most responsive, responsible and best bidders; and

WHEREAS, the funding source for this purchase will come from Police Facility Renovations Fund 701; and

WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for the removal and purchase of shelving and furniture so that public records warehouse is fully functional as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to expend funds for the removal and purchase of shelving and furniture for the new building that will house division's public records warehouse and personnel

.

Section 2. That the appropriation and expenditure of $51,571.43 or so much thereof as may be needed , be and the same is hereby authorized as follows:  |DIV 30-03 | FUND 701 | OL1 06 | OL3 6620 | OCA 330023 | Project 330023|  AMOUNT $51,571.43                               

Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.