Explanation
BACKGROUND: For the option to purchase 700/800 MHz Radios, Equipment, Accessories, and Related Services for purchase by variouis city agencies. The term of the proposal option contract would be two years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on August 25, 2005. Neither of the companies awarded contracts are listed on the Excluded Parties List or the State of Ohio Audior's Unresolved Findings for Recovery List.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001724). Sevnety-eight (MAJ71:, MBE:5, FBE:0) bids were solicited; eleven (MAJ:3,) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Motorola, Inc., , MAJ, CC#361115800, $1,000,000.00
ComProducts, Inc, dba B&C Communications MAJ, CC#311736030, $250,000.00
Bear Communications, Inc. MAJ, CC#953868203, $250,000.00
Total Estimated Annual Expenditure: $1,500,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase 700/800 MHz Radios, Equipment, Accessories and Related Services from Motorola, Inc., ComProducts, Inc. dba B&C Communications, Bear Communications, Inc. to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 25, 2005 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure 700/800 MHz Radios, Equipment, Accessories and Related Services are supplied without interruption, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase 700/800 MHz Radios, Equipment, Accessories and Related Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase 700/800 MHz Radios, Equipment, Accessories and Related Services in accordance with Solicitation No. SA001724 as follows:
Motoroal, Inc., Items: :1-15, 27-28, 33, 38-42, 47-64, 66-67, 71, 73, 77-80, 84-85, 88-90, 92-97, 99-100, 102-104, 106-120, 122-126, 134-135, 139-141, 143, 147-153, 159-160, 162-165,174-177, 179, 184-190, 193-194, 196-205, 207, 209-213, 215, 217-222, 224-232, 237-250, 252-261, 263-265, 267-274, 276-296, 299, 302-303, 307, 309, 311-313, 315-346, 348, 350-352, 355-357, 359, 361, 364, 366-429, 434-439, 441-444, 446-449, 451, 453, Amount: $1.00
ComProducts, Inc dba B&C Communications, Items: 16-26, 29-32, 34-37, 43-46, 68-70, 72, 74-73, 81-83, 86-87, 91, 98, 101, 127-133, 136-138, 142, 144-146, 154-158, 161, 166-173, 178, 180-183, 191-192,195, 206, 208, 214, 216, 223, 251, 266, 297-298, 300-301, 304-306, 308, 310, 347, 349, 353-354, 358, 360, 362, 430-433, 440, 445, 450, 452, 454, Amount: $1.00
Bear Communication, Inc., Items: 455-583, Amount: $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.