Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with 2K General Company, for renovation of the Division of Police Substations 2/18, 8, 9, and 11/13. This ordinance will authorize the repair/replacement of building renovation related items. Due to failing conditions and the age of the facilities, these renovations are necessary to bring the facilities up to code and to meet operational needs.
The scope of work will include, but is not limited to, locker replacement, carpentry, ceramic tile repair, masonry repair, painting and patching, electrical repair, lighting replacement, shrub and tree removal, ceiling tile replacement, installation of window treatment, and clean-up removal of equipment or debris.
The bid was advertised by setting a pre-determined dollar value ($180,000.00) and asking that the contractors bid hourly wages and a fixed percent mark up on materials, equipment rentals, and mileage charges. The Office of Construction Management obtained preliminary pricing from the manufacturers for the cost of materials. The project was bid in this manner due to several unknown items that could not be determined until some of the structures are removed. In an effort to minimize cost, the Office of Construction Management will perform professional services (design and construction management) internally.
The bids were evaluated using the following scenarios (hourly wages, equipment rental percent mark up, materials percent mark up and mileage charge).
Formal bids were solicited and four companies submitted bids on August 28, 2008 as follows (1 ^FBE, 1 +ASI, 1 *MBR):
Hourly Wages Equipment Rental Materials Mileage Charge
% Mark Up % Mark Up
^Bomar Construction $447.75 10% 10% N/A
2KGeneral Company $516.39 10% 9% $25.00 trip charge
+ Rockwood Builders $715.28 10% 10% $100.00 trip charge
*Allen Ballew $726.16 13.5% 10% $0.67/mile
Bid specifications specifically called for a journeyman to perform the work. Bomar mistakenly bid a laborer's rate instead of a journeyman's rate. The bid from the next low bidder, 2K General Company met all bid specifications, is acceptable, and is recommended for award.
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, 2K General Company.
EMERGENCY ACTION is requested so that work may begin as quickly as possible to bring the facilities up to code and to meet operational needs.
2K General Company Contract Compliance Number 31-1653018, Expiration date 03/15/2009.
FISCAL IMPACT: Funding is available from the Safety Voted Bond Fund-Police Facility Renovation. The cost of this contract is $180,000.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with 2K General Company for the renovation of the Division of Police Substations 2/18, 8, 9, and 11/13 for repair/replacement of building renovation related items; to authorize the expenditure of $180,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($180,000.00)
Body
WHEREAS, it is necessary to accomplish the renovation of the Division of Police Substations 2/18, 8, 9, and 11/13 for repair/replacement of building renovation related items, and
WHEREAS, said renovations will bring the facilities up to code and meet operational needs, and
WHEREAS, 2K General Company is the most responsive, responsible, and best bidder to complete the renovations of the Division of Police Substations 2/18, 8, 9, and 11/13, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with 2K General Company for the renovation of the Division of Police Substations 2/18, 8, 9, and 11/13, thereby ensuring that necessary code related and operational related renovations are not delayed so that the project can proceed in a timely manner, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract for the Office of Construction Management with 2K General Company, for the renovation of the Division of Police Substations 2/18, 8, 9, and 11/13 for repair/replacement of building renovation related items.
SECTION 2. That the expenditure of $180,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $180,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.