Explanation
BACKGROUND: This ordinance authorizes the expenditure of $225,000.00 to make payments to Hanna Commercial, LLC for a building maintenance services contract covering all building operation expenses, except utilities, for 3776 South High Street, which is occupied by the Central Ohio Area Agency on Aging. This authorization is for an extension of the four-year contract term for an additional six months. This extension will allow building maintenance to be maintained for the remainder of 2025. The original contract with Hanna Commercial, LLC was authorized by Ordinance 1277-2021, passed July 17, 2021.
EMERGENCY DESIGNATION:
Emergency action is requested so that building maintenance services will continue without interruption.
PRINCIPAL PARTIES:
Hanna Commercial, LLC
Scott Hrabcak, EVP Commercial Real Estate
583 South Third Street
Columbus, Ohio 43215
(614) 545-1432
Contract Compliance: CC-045111
BID WAIVER JUSTIFICATION:
A waiver of the competitive bidding provisions of the Columbus City Code is being requested to ensure building maintenance can be maintained for the remainder of 2025. Once COAAA has the ability to enter into a new contract for building maintenance, COAAA will conduct a competitive bidding process to identify a vendor for another four-year contract period.
FISCAL IMPACT:
$225,000.00 is required and budgeted from the Recreation and Parks Grant Fund to meet the financial obligation for the fourth year of this contract.
This ordinance is contingent upon the passage of the appropriation ordinance 1344-2025.
Title
To authorize and direct the Director of the Recreation and Parks Department to make payments to Hanna Commercial, LLC, on behalf of the Central Ohio Area Agency on Aging, to modify and extend the current four-year building maintenance service contract for an additional six months; to authorize the expenditure of $225,000.00 from the Recreation and Parks Grant Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($225,000.00)
Body
WHEREAS, it is necessary to authorize the expenditure of $225,000.00 from the Recreation and Parks Grant Fund in order to provide payments to Hanna Commercial, LLC to extend the current four-year term contract for a building maintenance services contract for an additional six months, covering operation expenses, except utilities for the period of July 1, 2025, to December 31, 2025; and
WHEREAS, A waiver of the competitive bidding provisions of the Columbus City Code is being requested to ensure building maintenance can be maintained for the remainder of 2025. Once COAAA has the ability to enter into a new contract for building maintenance, COAAA will conduct a competitive bidding process to identify a vendor for another four-year contract period; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department, Central Ohio Area Agency, in that it is immediately necessary to authorize the Director to make payments per said contract so that building maintenance services will continue without interruption, for the immediate preservation of the public peace, health, safety, and property; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to make payments to Hanna Commercial, LLC, to modify and extend the current four-year term contract for a building maintenance services contract for an additional six months for the period of July 1, 2025, to December 31, 2025 covering operation expenses for 3776 South High Street, which is occupied by the Central Ohio Area Agency on Aging.
SECTION 2. That the expenditure of $225,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 2286, Department No. 51, to pay the cost thereof, per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of Columbus City Code, and such provisions are hereby waived, to ensure building maintenance can be maintained for the remainder of 2025.
SECTION 4. That the monies in the foregoing Section 2 shall be paid upon the order of the Director of Recreation and Parks; and that no order shall be drawn down or money paid except by voucher, the form of which shall be approved by the City of Columbus Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.