.Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation, for the renewal of software maintenance support and upgrades. This contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply an Oracle network site license. The substantial cost savings that are realized from this purchase makes it in the best interest of the City to purchase a network site license instead of individual licenses from third party vendors.
This server based license supports business management applications utilized citywide and has given the city the capability to web enable applications for citizens use, ensure compliance with licensing agreements and provide secure access to economical, fast and secure access to information.
The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers the period of May 30, 2004 to May 31, 2005.
EMERGENCY: There is an immediate need to modify a contract with Oracle Corporation for maintenance support services to maintain on-going support and to allow for uninterrupted daily operations
FISCAL IMPACT: Prior year expenditure for this contract in fiscal year 2002 was $388,179.00 and in fiscal year 2003 was $397,154.47. Funding is budgeted and available in the amount of $373,851.00 for the 2004 contract period within the Department of Technology information services fund. Purchases will be re-prioritized in order to cover the difference of $23,303.47.
CONTRACT COMPLIANCE: 942871189 Expiration: 02/12/2007
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of software maintenance and support in accordance with sole source provisions of the Columbus City Codes, to authorize the expenditure of $397,154.47 from the Technology Department information services fund, and to declare an emergency. ($397,154.47)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation for the renewal of maintenance software support and upgrades for the city's Oracle network site license, and
WHEREAS, in accordance with sole source provisions of Section 329 of the Columbus City Codes, only Oracle Corporation can supply an Oracle network site license, and
WHEREAS, this server based license gives the city the capability to web enable these applications for citizens use and provides an unlimited number of users access to programs linked to Oracle applications, and
WHEREAS, this contract for software maintenance and upgrades that supports business management applications used citywide is for the period of May 30, 2004 through May 31, 2005, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it immediately necessary to expedite renewal of the software maintenance support with Oracle Corporation to maintain on-going support and to allow for uninterrupted daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend CT-19292 for the renewal of software support services from Oracle Corporation, in the amount of $397,154.47
SECTION 2. That this modification is in accordance with Section 329 (Sole Source Procurement) of the Columbus City Codes.
SECTION 3. That the expenditure of $397,154.47 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 281832| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $397,154.47
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.