Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities (DPU) to enter into a reimbursement agreement, and any amendments or modifications thereto as may be necessary, with the Franklin County Engineer’s Office (County) and to encumber and expend funds to compensate the County for services rendered during the construction phase relative to the County’s Johnstown Road at 17th Avenue and I670-EB Project (Project) in an amount up to $125,000.00 for the City’s Johnstown Road 8 Inch Water Main Relocation project, C.I.P. Number 690236-100179.
The County will be undertaking construction of a roundabout at the intersection of Johnstown Road at 17th Ave and I670-EB. As part of this work the County has agreed to relocate the existing 8-inch water main owned and maintained by the Division of Water (DOW) within the limits of the PROJECT to an area within the unincorporated right-of-way, if DOW will reimburse the County for the cost of the work. The County will also perform any associated restoration work. Reimbursing the County for the water main relocation work being performed will cost DOW considerably less than advertising and contracting for the work to be performed. DOW has agreed to reimburse the County for the cost of the work to be performed. The $125,000.00 amount is an estimated amount based on the latest engineer’s estimate. The Department of Public Utilities will reimburse the Franklin County Engineer’s Office the entire actual cost of performing this work based upon bid pricing received by the County.
2. FISCAL IMPACT
Funding in the amount of $125,000.00 is available and appropriated for this project in the Water Bond Fund, Fund 6006, within the Department of Public Utilities. An amendment to the 2025 Capital Improvement Budget is necessary to provide budget authority for the proper project.
Title
To authorize the Director of Public Utilities to execute those documents necessary to enter into a reimbursement agreement with the Franklin County Engineer’s Office to relocate an eight-inch water main near the Seventeenth Avenue and Interstate 670 area; to amend the 2025 Capital Improvement Budget; and to authorize the expenditure of up to $125,000.00 from the Water Bond Fund. ($125,000.00)
Body
WHEREAS, the Franklin County Engineer’s Office (County) will be undertaking construction of a roundabout at the intersection of Johnstown Road at 17th Ave and I670-EB in the area that contains an 8-inch water main within the DOW service area; and
WHEREAS, the County has agreed to relocate the 8-inch water main in their Project if the City agrees to reimburse the County for the work; and
WHEREAS, DOW has agreed to reimburse the County for the cost of relocating the 8-inch water main as it will cost DOW considerably less to contribute to this project than advertising and contracting for the work to be performed; and
WHEREAS, funding for this expenditure is available within the Water Bond Fund, Fund 6006; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is required to align budget authority with the proper project; and
WHEREAS, funds will need to be paid to the County for the work performed; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to execute those documents necessary to enter into a reimbursement agreement with the County relative to the aforementioned effort; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current Authority / Revised Authority / Change
6006 / 690236-100179 / Johnstown Road 8” Water Main Relocation (Voted Water Carryover) / $0.00 / $125,000.00 / $125,000.00 (To match cash)
SECTION 2. That the Director of the Department of Public Utilities be and is hereby authorized to execute those documents necessary to enter into a reimbursement agreement with the Franklin County Engineer’s Office in an amount up to $125,000.00 relative to the Johnstown Road 8” Water Main Relocation project.
SECTION 3. That the expenditure of $125,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.