Explanation
Background:
This ordinance will authorize the transfer of funds and various expenditures for labor, materials and equipment in conjunction with various facility improvements.
Work will include installation of playground equipment, lighting, fencing, walkways, etc. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
Funding for these expenditures is being transferred from the unallocated balance of funds within the Voted 1995 and 1999 Parks and Recreation Bond Fund to the Park and Playground Improvement Project.
The transfer of funding within fund 702 is required to allow for all outstanding project balances to have a zero balance prior to SIT transfers. This transfer of funding will provide an additional $819.62 project balance in park and playground project#510017. These funds will be expended in future North Bank Park development legislation.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Title
To authorize the transfer of $48,187.66 within the Voted 1995 and 1999 Parks and Recreation Bond Fund and to authorize the expenditure of $47,368.04 from the Voted 1995 and 1999 Parks and Recreation Bond Fund for various park and playground improvements, and to declare an emergency. ($47,368.04)
Body
WHEREAS, various park and playground improvements are necessary within the Recreation and Parks Department; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer and expend these funds to allow these projects to proceed in a timely manner; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of labor, materials and equipment is necessary for various park and playground improvements within the Recreation and Parks Department.
Section 2. That the transfer of $48,187.66 within the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, Dept. 51-01, be and is hereby authorized to provide funds in the proper project account for various park and playground improvements for the Recreation and Parks Department, as follows:
FROM:
Project No. Project Name OCA Code Object Level 3 Amount
510429 Golf 644526 6621 $ 3,169.17
510011 Swim Facilities 644526 6620 $17,750.00
510621 Riverfront Land Acquisition 644526 6601 $ 1,440.00
510310 Riverfront Land Acquisition 644526 6601 $ 144.00
510317 Whittier Penn. Land Acq. 644526 6601 $16,071.84
510112 Parkland Acquisistion 644526 6601 $9,612.65
TOTAL $48,187.66
TO:
Project No. Project Name OCA Code Object Level 3 Amount
510017 Park & Playground 644526 6621 $48,187.66
Improvements
Section 3. That the expenditure of $47,368.04, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702 , as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Recreation and Parks Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Fund Dept. Project Project Object OCA
Type No. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 702 510017 Park & 6621 644526 $47,368.04
Playground
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.