Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with American Suncraft Construction Co. for the 710 West Tank Interior Painting Project; in the amount of $432,450; and to transfer $432,450 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on January 7, 2009. Bids were received from: American Suncraft Construction Co. - $432,450; UCL, Inc. - $555,944; D&M Painting - $677,800; Tank Pro - $729,684; TMI coatings - $862,380; G & M Painting - $1,046,500; and JPI Painting - $1,091,360.
The lowest and best bid was from American Suncraft Construction Co. in the amount of $432,450. Their Contract Compliance Number is 31-1286248 (expires 8/28/10, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund as a temporary measure until such time as the proceeds from a bond sale can be made available. An amendment to the 2008 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with American Suncraft Construction Co. for construction of the 710 West Tank Interior Painting Project; to authorize the appropriation and transfer of $432,450 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; to authorize the expenditure of $432,450 from the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2008 Capital Improvements Budget for the Division of Power and Water. ($432,450)
Body
WHEREAS, seven bidders for the 710 West Tank Interior Painting Project were received and publicly opened in the offices of the Director of Public Utilities on January 7, 2009; and
WHEREAS, the lowest and best bid was from American Suncraft Construction Co. in the amount of $432,450; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the Project described in this Ordinance (collectively, the "Project").
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the 710 West Tank Interior Painting Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 710 West Tank Interior Painting Project with the lowest and best bidder, American Suncraft Construction Co.; 10836 Schiller Rd., Medway, Ohio 45341; in the amount of $432,450; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That from the unappropriated monies in the Water System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $432,450, is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $432,450 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, Fund No. 606, into the appropriate project account as specified within Section 4 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the appropriation and expenditure of $432,450 is hereby authorized for the 710 West Tank Interior Painting Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690477, Object Level Three 6621, OCA Code 642900.
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690477-100000 | Water Storage Tank Painting | $699,009 | $1,131,459 | +$432,450
SECTION 6. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 3 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $432,450 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the Water System Reserve Fund 603, which is the fund from which the advance for costs of the Project will be made.
SECTION 11. That said construction company shall conduct the work to the satisfaction of the Director of Public and the Administrator of the Division of Power and Water.
SECTION 12. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.