Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term contract for the option to purchase Various Medical Supplies on an as needed basis for the Department of Health. These Various Medical Supplies are necessary to maintain the operations of the Department of Health. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on January 23, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005236. Forty four (44) bids were solicited: (MBR-4; F1-1: M1A-1: AS1-1) Six (6) bids were received. The solicitation requested catalog bids for various types of Medical Supplies.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Moore Medical LLC CC#202046702 (expires 10-4-2014)
Total Estimated Annual Expenditure: $50,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the bidding process took longer than expected. The first solicitation only received non-responsive bids and could not be awarded so a second solicitation process was necessary. The previous contract expires on March 31, 2014 and without emergency action the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Health will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract with Moore Medical LLC for the option to purchase Various Health Supplies on an as needed basis, to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 23, 2014 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to provide necessary Various Medical Supplies on an as needed basis, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to enter into a contract for the option to purchase Various Medical Supplies on an as needed basis, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Various Medical Supplies on an as needed basis for the term ending March 31, 2016, with the option to extend for One (1) additional year subject to mutual agreement, in accordance with Solicitation No. SA005236 as follows:
Moore Medical LLC: All Items $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund: Organization Level 1: 45-01; Fund 10; OCA 450047 Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.