Explanation
BACKGROUND: This ordinance authorizes the expenditure of $926,000.00 or so much thereof that may be necessary by the Department of Finance and Management, Real Estate Management Office, for payment of rent for three (3) existing lease agreements for office and warehouse space used by the Department of Public Safety.
The expenditure authorized by this ordinance is for payment of rent for three (3) leases containing automatic renewal provisions that are subject to the appropriation of rental funds by City Council and certification of funds availability by the City Auditor defined as follows: the eighth year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC for the term 4/1/2013 to 3/31/2014 ($465,000.00); the eighth year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006 for the term 4/1/2013 to 3/31/2014 ($130,000.00); and the third of six (6) one-year renewal terms with Lessor, LLC authorized by City Council Ordinance 0372-2010 for the term 8/1/2013 to 7/31/2014 ($331,000).
Fiscal Impact: This ordinance expends $926,000.00 or so much thereof that may be necessary from the 2013 General Fund as approved by Columbus City Council for the payment of rent for the three (3) leases.
Emergency Action: Emergency action is requested to allow for the timely payment of rents that are due coinciding with the renewal date for each of the three leases.
Title
To authorize the Director of the Department of Finance and Management to expend $926,000.00, or so much thereof that may be necessary, for the payment of rent for three (3) lease agreements for office and warehouse space used by the Department of Public Safety; and to declare an emergency. ($926,000.00)
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, is responsible for leasing commercial properties for use in City operations; and
WHEREAS, City Council previously authorized three lease agreements with automatic renewal terms each renewal term being subject to the appropriation of rental funds and certification of funds availability by the City Auditor; and
WHEREAS, funding for the payment of rents for these leases for rental of space used by the Department of Public Safety are provided for within the approved 2013 General Fund Budget for the Real Estate Management Office; and
WHEREAS, it is necessary to expend funds for: the eighth year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC; the eighth year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006; and the third of six (6) one-year renewal terms with Lessor, LLC authorized by City Council Ordinance 0372-2010; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Director of Finance and Management to expend funds for the payment of rent for the 2013-2014 renewal term for three (3) lease agreements in order to allow for the timely payment of rents to ensure that City operations continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to expend funds for the payment of rent for the 2013-2014 renewal term of three (3) leases for office and warehouse space used by the Department of Public Safety.
SECTION 2. That the expenditures in SECTION 1 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the expenditure of $926,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1 be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 010
OCA Code: 450037
Object Level 1: 03
Object Level 3: 3301
Amount: $926,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that payment of these contracts is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.