Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish five (5) Universal Term Contracts (UTC) for the option to purchase Small Tools with Goss Supply, Edco Tool, Grainger, State Electric and Hilti. The contracts for Small Tools will be used city wide for all departments and divisions. Small Tools are used throughout the City for all agencies to assist with daily tasks. The term of the proposed option contracts would be approximately three (3) years, expiring May 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 4, 2019. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011622). Six (6) bids were received. One bidder was deemed non-responsive due to not completing catalog discount information.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Goss Supply, CC#006065 expires 4/15/2021, Accepted Manufacturers: Alemite, Ames, Blackhawk, Campbell, CM Hoist, Cresent, Lufkin, Dremel, Ingersoll-Rand, Irwin, Marshalltown, Nicholson, Plews, Shop-Vac, Stanley-Proto, Starrett, Wilton, Wiss and Xcelite; $1.00
Edco Tool, CC#006524 expires 4/1/2021, Accepted Manufacturers: Alemite, Bosch, Blackhawk, Channellock, Chicago Pneumatic, Dewalt, Dremel, Eklind, Enerpac, Ingersoll-Rand, Klein, Lincoln, Louisville Ladders, Milwaukee, Nicholson, Nupla Tools, Plews, Porter Cable, Starrett, Union Tools, Wheeler-Rex, Wiha Tools, Wilton, Wright, and Xcelite; $1.00
Grainger, CC#007170 expires 3/21/2021, Accepted Manufacturers: Ames, Bosch, Campbell, Champion, Chicago Pneumatic, CM Hoist, Cresent, Lufkin, Devilbiss, Eklind, Enerpac, Fein Tools, Fluke, Festool Tools, Green Bull Ladders, Greenlee, Hitachi, Ideal, Jorgensen, Klein, Lincoln, Little Giant Ladders, Mag-lite, Marshalltown, Megger, Nebo Tools, Nupla Tools, OTC, Parker Hydraulic, Paramount, Porter Cable, Reed, Ridgid, S&K Tools, Shop-vac, Skil, Stabila, Stanley-Botitch, Stanley-Hydraulic, Stanley-proto, Stihl, Streamlight, Wheeler-Rex, Wiha Tools, Wiss, Wright, and Union Tools; $1.00
State Electric, CC#027160 expires 3/12/2021, Accepted Manufacturers: Channellock, Dewalt, Fluke, Greenlee, Hitachi, Ideal, Irwin, Louisville Ladders, Mag-Lite, Megger, Milwaukee, Ridgid and Streamlight; $1.00
Hilti Inc, CC#000341 expires 3/21/2021, Accepted Manufacturers: Hilti, $1.00
Total Estimated Annual Expenditure: $700,000.00.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a five (5) Universal Term Contracts for the option to purchase Small Tools with Goss Supply, Edco Tool, Grainger, State Electric and Hilti; and to authorize the expenditure of $5.00 from General Budget Reservation BRPO001107. ($5.00).
Body
WHEREAS, the Small Tools Universal Term Contracts will provide for the purchase of tools and related items used to assist employees with daily tasks throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 4, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the City of Columbus to authorize the Director of Finance and Management to enter into five (5) Universal Term Contracts for the option to purchase Small Tools; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following five (5) Universal Term Contracts for the option to purchase Small Tools in accordance with Request for Quotation RFQ011622 for a term of approximately three (3) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:
Goss Supply, Accepted Manufacturers: Alemite, Ames, Blackhawk, Campbell, CM Hoist, Cresent, Lufkin, Dremel, Ingersoll-Rand, Irwin, Marshalltown, Nicholson, Plews, Shop-Vac, Stanley-Proto, Starrett, Wilton, Wiss and Xcelite; $1.00
Edco Tool, Accepted Manufacturers: Alemite, Bosch, Blackhawk, Channellock, Chicago Pneumatic, Dewalt, Dremel, Eklind, Enerpac, Ingersoll-Rand, Klein, Lincoln, Louisville Ladders, Milwaukee, Nicholson, Nupla Tools, Plews, Porter Cable, Starrett, Union Tools, Wheeler-Rex, Wiha Tools, Wilton, Wright, and Xcelite; $1.00
Grainger, Accepted Manufacturers: Ames, Bosch, Campbell, Champion, Chicago Pneumatic, CM Hoist, Cresent, Lufkin, Devilbiss, Eklind, Enerpac, Fein Tools, Fluke, Festool Tools, Green Bull Ladders, Greenlee, Hitachi, Ideal, Jorgensen, Klein, Lincoln, Little Giant Ladders, Mag-lite, Marshalltown, Megger, Nebo Tools, Nupla Tools, OTC, Parker Hydraulic, Paramount, Porter Cable, Reed, Ridgid, S&K Tools, Shop-vac, Skil, Stabila, Stanley-Botitch, Stanley-Hydraulic, Stanley-proto, Stihl, Streamlight, Wheeler-Rex, Wiha Tools, Wiss, Wright, and Union Tools; $1.00
State Electric, Accepted Manufacturers: Channellock, Dewalt, Fluke, Greenlee, Hitachi, Ideal, Irwin, Louisville Ladders, Mag-Lite, Megger, Milwaukee, Ridgid and Streamlight; $1.00
Hilti Inc, Accepted Manufacturers: Hilti, $1.00
SECTION 2. That the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.