Explanation
Background: Rear loading collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of six (6) rear loading trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on September 2, 2004 (solicitation #SA001253GRW). Bids were received from the following (vendor / make / model / unit cost):
Cab and Chassis Bids
Foster's Truck and Trailer, Incorporated / 2005 Autocar WXR 64 / $86,829.00
ESEC Corporation dba Columbus Peterbilt / 2005 Peterbilt 320 / $89,970.00*
Kinstle Sterling/Western Star Truck Center / 2005 Sterling Condor / $95,836.00*
Great Lakes Service Center, Incorporated / 2005 Crane Carrier LET2 / $105,250.00*
Body Bids
Best Equipment Company, Inc./ 2004 Loadmaster Excel 25 / $41,630.00*
McNeilus Truck and Manufacturing Company/ 2005 McNeilus / $43,249.00*
Best Equipment Company, Inc./ 2004 E-Z Pack G-300 / $43,469.00*
Bell Equipment Company / 2004 Leach 2RIII / $44,010.00*
Schodorf Truck Body and Equipment Company, Inc. / 2004½ Heil 5000 25 cu. yd. / $50,335.00*
*met bid specifications
The complete refuse collection truck consists of the cab, chassis, and body. The lowest numerical bid for the cab and chassis was submitted by Foster's Truck and Trailer bidding an Autocar WXR 64. Their bid is non-responsive to Section 3.17 of the specifications that requires an air/disc brake system. The proposal from Foster's is for an air/drum system and as such is not acceptable.
The Refuse Collection Division recommends the purchase of the Peterbilt cab and chassis from ESEC Corporation (majority), contract compliance number 34-1285858 (expiring September 17, 2006), and the Loadmaster Excel 25 body from Best Equipment Company, Incorporated (majority), contract compliance number 35-1097778 (expiring December 10, 2004), as the lowest, best, most responsive and most responsible bid. The total cost of the complete truck is $131,600.00 per unit.
The division's most recent purchase of rear loading trucks [twelve (12) for $1,606,744.00] was authorized by Ordinance 2236-2003, passed by City Council on November 17, 2003.
Fiscal Impact: The Refuse Collection Division budgeted $10.1 million in the 2004 Capital Improvement Budget for mechanized collection equipment and containers. The Refuse Collection Division has spent nearly $7.8 million authorized for the purchase of refuse collection vehicles ($5.4 million of which was repaid to the SIT fund), including twenty-one refuse collection vehicles (nine automated side loaders per Ordinance 0023-2004 for $1,414,548.00 and twelve automated side loaders per Ordinance 1530-2004 for $1,880,076.00, and $482,807 for containers per Ordinance 1531-2004) thus far in 2004. This ordinance authorizes and expenditure of $789,600 for six more vehicles.
Emergency action is requested in order to expedite the receipt of these new trucks, which have a long delivery lead-time.
Title
To authorize the Finance Director to enter into contract with ESEC Corporation dba Columbus Peterbilt and Best Equipment Company, Incorporated, for the purchase of truck cabs and chassis and bodies, which collectively constitute six (6) rear loading refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $789,600.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($789,600.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire rear loading refuse collection trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA001253GRW were opened on September 2, 2004; and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2004 Capital Improvement Budget; and
WHEREAS, these new trucks will replace aging and high maintenance expense vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized and directed to enter into contract for the purchase of six (6) rear loading refuse collection trucks for the Refuse Collection Division as follows:
Vendor / Item / Amount
ESEC Corporation dba Columbus Peterbilt / truck cabs and chassis / $539,820.00
Best Equipment Company, Incorporated / refuse collection truck bodies / $249,780.00
Total $789,600.00
SECTION 2. That the expenditure of $789,600.00, or so much thereof as may be needed, be and hereby is authorized from the Voted 1995, 1999 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.