Explanation
Background:
The purpose of this legislation is to authorize the appropriation and transfer of $81,199.85 from the Special Income Tax Fund No. 430 to the Voted 2008 Parks and Recreation Bond Fund No. 702. And, to authorize the Director of Recreation and Parks to enter into contract with Kalkrueth Roofing, and pay the cost thereof, for the Roof Renovations Project 2011.
Bids were received by the Recreation and Parks Department on June 7, 2011 for the Roof Renovations for Various Facilities 2011 - Item #1 Project as follows:
Status Base Bid Amount
Kalkrueth Roofing MAJ $544,500
Alumni Roofing MAJ $554,470
General Maintenance MAJ No Bid
Project work consists of :
Base Bid - Roof work at Glenwood Recreation Center, Sills Park, Big Walnut Shelter House and the Cleo Dumeree Athletic Complex.
Alternate 1 - Metal roof at Sills Park.
Alternate 2 - Shingle roof at Walnut Hill Golf Course Pro Shop.
Alternate 4 - Shingle roof at Champions Golf Course Shelter House.
Principal Parties:
Kalkreuth Roofing & Sheet Metal, Inc.
Patrick Hurley (Contact)
8345 Green Meadows Dr. North
Lewis Center, OH 43035
740-657-6400 (Phone)
550647319 expires 3/18/12
15+ (Columbus Employees)
Title
To authorize the appropriation and transfer of $81,199.85 from the Special Income Tax Fund to the Voted Recreation and Parks Bond Fund; to authorize the Director of Recreation and Parks to enter into contract with Kalkrueth Roofing for the Roof Renovations for Various Facilities 2011 - Item #1 Project; to authorize the expenditure of $544,500.00 and a contingency of $30,200.00 for a total of $574,700.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($574,700.00)
Body
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, bids were received by the Recreation and Parks Department on June 7, 2011 for the Roof Renovations for Various Facilities 2011 - Item #1 Project and the bid will be awarded to Kalkrueth Roofing on the basis of the lowest and best responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Kalkrueth Roofing to repair severely deteriorating roofs in buildings that are highly used by the community; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $81,199.85 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 2008 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Kalkrueth Roofing for the Roof Renovations for Various Facilities 2011 - Item #1 Project.
SECTION 4. That the amount of $81,199.85 is hereby appropriated from Special Income tax fund to the Voted 2008 Parks and Recreation Bond Fund, as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510035-100000 Facility Renovations 6620 702035 $81,199.85
SECTION 5. That the expenditure of $574,700.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 2008 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510035-100000 Facility Renovations 6620 702035 $81,199.85
Voted Bond 746 510035-100024 Roof Renovations 6620 728053 $493,500.15
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves or vetoes the same.