Explanation
BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order to Byers Chevrolet for the purchase of thirty (30) plain vehicles for the Police Division. The Police Division needs to replace thirty (30) automobiles that are used by detectives and a variety of plain clothes officers to conduct police work. The vehicles being replaced have excessive mileage and high maintenance costs. The vehicles being purchased are available on a city Universal Term Contract (UTC) and are Chevrolet Impalas. These vehicles also are flex-fuel vehicles, which means they may be fueled with either regular gasoline or E-85 ethanol fuel.
BID INFORMATION: Vehicles will be purchased in accordance of Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA002116 CGW, contract expires 8/31/07.
CONTRACT COMPLIANCE: Contract Compliance for Byers Chevrolet is 314139860, which expires 7/10/08.
EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline of March 2, 2007.
FISCAL IMPACT: The Fleet Management Division budgeted $5 million in the 2007 General Fund vehicle allocation for the purchase of vehicles. This ordinance authorizes an expenditure of $457,770.00. The Fleet Management Division spent $275,230.00 for vehicles from the 2006 General Fund vehicle allocation and $2,702,495.00 from the same fund in 2005 for vehicles.
Title
To authorize the Finance & Management Director to establish a purchase order to purchase vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Byers Chevrolet; to authorize the expenditure of $457,770.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($457,770.00)
Body
WHEREAS, the Police Division needs to replace vehicles that have excessive mileage and high maintenance costs, and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and
WHEREAS, bids were taken for these vehicles via SA002116 CGW, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance & Management Director to issue a purchase order for the purchase of vehicles for the Police Division, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance & Management be and is hereby authorized and directed to issue a purchase order to Byers Chevrolet to purchase vehicles for the Police Division via the Fleet Management Division General Fund vehicle allocation, in accordance with Solicitations SA002116CGW.
Section 2. That the expenditure of $457,770.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.