Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Fox Mechanical Company in the amount of $33,600.00 for renovation of the Municipal Court building plumbing, 375 South High Street. Recently, two separate pipe breaks occurred in the janitor closets, causing damage to walls and floors in the building, and in one case causing the emergency evacuation of employees and visitors from the building. Investigation by Facilities Management staff revealed that the plumbing in all of the janitor closets is in poor shape and needs to be replaced. The project will replace the plumbing from the basement through the nineteenth floor in all janitor closets. The contractor will also repair any damage to the building caused by the repair of the plumbing. The contractor has thirty calendar days upon notification of the award of the contract to complete the work.
As a result of these pipe breaks, there was not sufficient time to develop specifications and competitively bid this contract. The Facilities Management Division contacted four reputable plumbing companies and invited them to attend a pre-bid meeting on August 23, 2004 at the Municipal Court building. Informal bids were received on August 30, 2004 as follows (1 MBE*, 0 FBE):
Fox Mechanical Company $33,600.00
Advantage Building Services, Inc. $49,949.00*
Farber Corporation $59,800.00
Pete Miller, Inc. $65,000.00
The Facilities Management Division recommends the bid award to the most responsive and responsible bidder, Fox Mechanical Company.
Emergency Action is requested to allow this project to proceed in a timely manner so that the plumbing at Municipal Court may be made safe as quickly as possible. Earlier pipe breaks caused water damage that required Facilities Management to contract for the removal of water from carpeting and to make drywall repairs.
Fiscal Impact: The Facilities Management Division budgeted $50,000 in the 2004 Capital Improvement Budget for miscellaneous improvements at Municipal Court. The total cost of this contract is $33,600.00.
Title
To authorize the Public Service Director to contract for the Facilities Management Division with Fox Mechanical Company for the renovation of the plumbing in the Municipal Court building located at 375 South High Street; to authorize the expenditure of $33,600.00 from the Facilities Management Capital Fund; to waive the competitive bidding provisions of the City Codes; and to declare an emergency. ($33,600.00)
Body
WHEREAS, the plumbing in the janitor closets at the Municipal Court building has deteriorated beyond normal serviceability and it is necessary to replace and repair this plumbing for the safety and health of the occupants of the Municipal Court building, and
WHEREAS, pipe breaks have occurred at the Municipal Court building causing water damage and disruption of work, and
WHEREAS, the Facilities Management Division requests the waiver of the bidding provisions of the Columbus City Codes to enter into contract with Fox Mechanical Company, and
WHEREAS, four informal bids were received by the Facilities Management Division on August 30, 2004, and
WHEREAS, the Facilities Management Division recommends Fox Mechanical Company as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to make the plumbing at the Municipal Court building safe as quickly as possible by replacement and repair; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Fox Mechanical Company for plumbing renovations at the Municipal Court building located at 375 South High Street.
SECTION 2. That the expenditure of $33,600.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $33,600.00
SECTION 3. That the Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for the renovation of plumbing at the Municipal Court building, and does hereby waive provisions of Sections 329.05 and 329.09 of the Columbus City Codes.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.