Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Black & Veatch Corporation for the BWARI (Big Walnut Augmentation/Rickenbacker Interceptor) Biofilter project, CIP 650490-100002. The City of Columbus Sewer Maintenance Operations Center (SMOC) has reported difficulties in operating the existing BWARI Biofilter No. 3 and the BBX facility, located along Alum Creek Drive just south of Groveport Road at the junction/split of BWOAS (Big Walnut Outfall Augmentation Sewer) (a.k.a. BWARI Part 2), and BWOS (Big Walnut Outfall Sewer), Phase 1, (a.k.a. BWO).
The facilities have been in operation since 2007 and the Sewer Maintenance Operations Center staff have maintained these facilities. However, maintenance costs of the facilities are increasing and some of the current issues are beyond their capability. Many of the components of the existing air quality and the BBX facilities are not working at all or as expected. As a consequence the city will need to evaluate these existing facilities to determine what components should be eliminated, replaced, rehabilitated or modified so that they provide the necessary level of service. Additionally, it is the desire of the City to make the biofilter facility as compatible with the newly-built Downtown Biofilters (at Liberty St. and Short St., and at Neil Ave. and Vine St.) as economically feasible, to simplify its O&M cost by the City's SMOC workforce. The goal of this contract is to determine the items that need to be replaced/rehabilitated and the design of those repairs.
2. Project Timeline: The Notice To Proceed is anticipated to be issued in June 2014; contract duration is 18 months. Construction phase duration is anticipated to be 1 year, with expected start date in March 2016, and completion date in March 2017.
3. Procurement Information: The Division advertised for a RFP for the BWARI Biofilter on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received one proposal submitted by Black & Veatch on February 7, 2014. The proposal was reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal met or exceeded the minimum qualifications as stated in the RFP.
Note: A "hybrid" engineering services procurement procedure was used on this project utilizing an RFP process without going through the RFSOQ procedure first. The proposal was evaluated based upon its quality and competence to perform the scope of services, project schedule, and use of local workforce. These evaluation factors were developed to be utilized as "hybrid" criteria resulting from proceeding directly to Request for Proposals, and not utilizing Statement of Qualifications process.
4. Contract Compliance No.: 43-1833073| MAJ | (Expires 09/30/2015)
5. Emergency Designation: An Emergency designation is not requested at this time.
6. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer $490,831.82 within and expend up to $990,831.82 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for the BWARI Biofilter and to amend the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Black and Veatch, Inc. for the Big Walnut Augmentation/Rickenbacker Interceptor Biofilter project, to authorize the transfer within of $490,831.82 and expenditure of up to $990,831.82 from the Sanitary Sewer Obligation Bond Fund for the Division of Sewerage and Drainage, and to amend the 2014 Capital Improvements Budget; ($990,831.82).
Body
WHEREAS, the Department of Public Utilities advertised for an RPF for the BWARI (Big Walnut Augmentation/Rickenbacker Interceptor) Biofilter project in accordance with the provisions of Section 329.14 of Columbus City Code using a hybridized RFP process; and
WHEREAS, the Division of Sewerage and Drainage received one proposal which was reviewed and determined that it met and/or exceeded the minimum qualifications; and
WHEREAS, the Division of Sewerage and Drainage has determined that difficulties exist in the current operating capabilities of the BWARI Biofilter and the BBX and that an evaluation is required to bring these facilities up to the necessary level of service to be economically compatible with the new Downtown Biofilters; and
WHEREAS, it is necessary to transfer $490,831.82 within and expend up to $990,831.82 for the BWARI (Big Walnut Augmentation/Rickenbacker Interceptor) Biofilter project from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Department of Public Utilities Division of Sewerage and Drainage is requesting that this Council authorize the Director of Public Utilities to enter into an engineering agreement with Black & Veatch Corporation for the BWARI (Big Walnut Augmentation/Rickenbacker Interceptor) Biofilter project at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into an engineering agreement with Black and Veatch, Inc., 4016 Townsfair Way, Columbus, Ohio 43219 in connection with the BWARI (Big Walnut Augmentation/Rickenbacker Interceptor) Biofilter project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $490,831.82 within the Department of Public Utilities Division of Sewerage and Drainage, Dept./Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650741-100000 | Scioto River Basin | 664741 | -$450,600.35
650404-100000 | Sanitary System Rehabilitation | 664404 | -$28,485.36
650405-100008 | Early Ditch Relief Area | 654058 | -$11,746.11
To:
Project No. | Project Name | OCA Code | Change
650490-100002 | BWARI Biofilter | 644902 | +$490,831.82
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $990,831.82 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | Obj. Lvl Three - 6676
Project No. | Project Name | OCA Code | Obj Lvl 3 | Amount ($)
650490-100002 | BWARI Biofilter | 644902 | +$990,831.82
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650741-100000 | Scioto River Basin (Carryover) | $450,601 | $0 | (-$450,601)
650404-100000 | Sanitary System Rehabilitation (Carryover) | $28,486 | $0 | (-$28,486)
650405-100008 | Early Ditch Relief Area (Carryover) | $15,361 | $3,615 | (-$11,747)
650490-100002 | BWARI Biofilter (Carryover) | $500,000 | $990,832 | (+$490,832)
SECTION 5. That said construction company, Black & Veatch, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.