Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional engineering consulting services for the Central Safety building plumbing.
The project includes design, engineering and contract administration services to replace all sanitary sewer piping to all plumbing fixtures, replace vent risers, replace toilet fixtures, and provide exposed flush valves. The renovation work will be performed throughout the building as necessary.
Requests for Statements of Qualifications were advertised on September 7, 2011, and responses were to be submitted on or before October 19, 2011. The City received five statements from the following firms (1 ^FBE, 1 *MBE): DLZ Architecture, Inc., Karpinski Engineering, Kramer Engineers, *Dynamix Engineering, and ^Advanced Engineering Consultants. The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code.
Advanced Engineering Consultants Contract Compliance No. 31-1612308; expiration date June 17, 2012.
Fiscal Impact: This project is funded in the 2012 Capital Improvement Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $330,000.00 against the Special Income Tax Fund. Upon the sale of bonds, this will be reimbursed. This legislation authorizes the expenditure of $330,000.00 or so much as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional engineering consulting services for the Central Safety building plumbing; to authorize and direct the City Auditor to transfer $330,000.00 from the Special Income Tax Fund to the Safety Voted Bond Fund; to authorize the appropriation of said funds to the Safety Voted Bond Fund; and to authorize the expenditure of $330,000.00 from the Safety Voted Bond Fund. ($330,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for professional engineering consulting services for the Central Safety building plumbing; and
WHEREAS, Advanced Engineering Consultants is the most responsive and responsible bidder; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to the this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations the City will issue to finance this contract is presently not to exceed $330,000.00; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as define in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project"); now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional engineering consulting services for the Central Safety building plumbing.
SECTION 2. That the sum of $330,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund 701, at such time as deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That $330,000.00, is hereby transferred and appropriated to the Safety Voted Bond Fund 701, Project 330021-100000, Object Level One 06, OCA Code 713321, Object Level Three 6620.
SECTION 5. That upon obtaining other funds for professional engineering consulting services for the Central Safety building plumbing, the City Auditor is hereby authorized an directed to repay the Special Income Tax Fund the amount transferred in SECTION 3.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in SECTION 3 above.
SECTION 7. That the City intends this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $330,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen (18) months following the latter to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure of $330,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $330,000.00
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.