Background
This legislation authorizes the Director of Public Utilities to enter into a contract with New River Electrical Corporation., in the amount of $350,000.00, for Power Distribution Installation and Restoration for the Division of Power. This work consists of providing labor and equipment for setting poles, installing conductors and the removal of poles and conductors at various locations within the Columbus Electric System on an as needed basis and other such work as may be necessary. Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage Services.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329. Formal bids for Power Distribution Installation and Restoration for the Division of Power were solicited in Bid Express and Vendor Services (RFQ012909), Two-Hundred Sixty-Two (262) vendors (254 Majority, 3 MBE, 3 F1 and 2 MBR) were solicited. Five (4 Majority and 1 F1) bids were received and opened in the offices of the Director of Public Utilities on July 31, 2019.
After a review of the bids, the Division of Power recommends an award be made to New River Electrical Corporation the lowest responsive, responsible and best bidder in the amount of $249,761.08. The Division is adding an additional $100,238.92 in contingency based on past needs. Total contract amount will be $350,000.00. This contract can be extended for two additional one year periods.
SUPPLIER: New River Electrical Corporation Vendor# 009173 CC# 54-0562496 expires 1/16/20 Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $352,000.00 is budgeted and needed for this purchase.
The following amounts were spent in 2017, 2018 and to date in 2019 for this service:
2019: $243,819.10
2018: $878,487.91
2017: $378,506,53
Title
To authorize the Director of Public Utilities to enter into a contract with New River Electrical Corporation for Power Distribution Installation and Restoration for the Division of Power; to provide for payment of prevailing wage services to the Department of Public Service, Design and Construction Division; and to authorize the expenditure up to $352,000.00 from the Power Operating Fund. ($352,000.00)
Body
WHEREAS, Five (5) bids for Power Distribution Installation and Restoration were received and publicly opened in the offices of the Director of Public Utilities on July 31, 2019; and
WHEREAS, the Division of Power recommends an award be made to New River Electrical Corporation as the lowest responsive, responsible and best bidder in the amount of $350,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities, Division of Power to award and execute a contract for Power Distribution Installation and Restoration with New River Electrical Corporation. This contract can be extended for two additional one year periods; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power to authorize the Director to enter into a contract with New River Electrical Corporation, for Power Distribution Installation and Restoration, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities, Division of Power, be and hereby is authorized to enter into a contract for Power Distribution Installation and Restoration with New River Electrical Corporation; in the amount of $350,000.00; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $352,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating Fund), Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.